HR Manager (English & German)

D-ploy; Warszawa; On-site; PLN 90,000 - 180,000; Full time

Job summary

D-ploy in Warszawa is seeking an HR Manager to own day-to-day HR operations across international sites. This hands-on role covers employment contracts, payroll coordination, compliance, and employee lifecycle management in multiple jurisdictions.

You will partner with finance and local teams to ensure timely payroll, benefits, and records management while maintaining data protection. Fluency in German and English is required, with a proactive, ownership-driven mindset and a track record in

Qualifications

• Bachelors degree in HR, Business Administration or related field.
• Experience in operational HR with payroll and compliance responsibilities.
• Proven ability to manage multi-country payroll and vendor relations.

Responsibilities

• Manage full employee lifecycle from onboarding to offboarding.
• Prepare and process employment contracts and terminations in line with local laws.
• Coordinate international payroll and liaise with external providers and finance.
• Ensure timely payment of salaries, benefits, and tax obligations across countries.
• Maintain accurate HR records and ensure data protection compliance.
• Support benefits administration and respond to employee inquiries.
• Drive HR process standardization and improvements across locations.

Skills

HR Administration

Payroll Coordination

Labor Compliance

Employee Lifecycle

International Payroll

Data Protection

HR Systems

MS Office

Communication

Onboarding

Education

Bachelor’s degree in HR/Business Administration

Tools

HRIS

Job description

D-ploy is a dynamic IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We are committed to delivering reliable and efficient services to our clients through strong partnerships and a people-focused culture.

We are looking for an HR Manager to join our team and take ownership of the day-to-day HR operations across our international locations. This is a hands‑on, execution-focused position, perfect for someone who enjoys being directly involved in all aspects of HR administration, employee lifecycle management, and compliance.

Fluency in German is required for this role.

If you are detail-oriented, organized, and thrive in a fast-paced environment where things get done, this role is for you.

What you’ll do

• Manage the full employee lifecycle from onboarding to offboarding, ensuring a smooth and professional experience for all employees.
• Prepare and process employment contracts, amendments, confirmations, and terminations in compliance with local labor laws and company standards.
• Coordinate and manage international payroll cycles – including data collection, validation, payroll processing, reconciliations, and reporting – in close collaboration with external payroll providers and internal finance teams.
• Ensure accurate and timely payment of salaries, bonuses, and benefits, and oversee compliance with tax and social security obligations in all operating countries.
• Maintain accurate employee records in HR systems and digital files, ensuring compliance with data protection requirements.
• Collect and verify monthly payroll inputs and collaborate with payroll providers for timely and accurate processing.
• Support benefits administration and respond to employee inquiries related to compensation, attendance, or leaves.
• Foster employee engagement through internal communication initiatives, onboarding programs, training, and cultural activities that promote collaboration and retention.
• Ensure compliance with local labour laws and internal HR policies, keeping documentation and processes up to date.
• Act as the main point of contact for employees and managers for all HR-related topics.
• Organize and support internal communications, onboarding sessions, and team activities that strengthen engagement and collaboration.
• Drive process standardization and automation initiatives to improve efficiency across all HR functions.
• Bachelor’s degree in Human Resources, Business Administration, or related field.
• At least 3 years of experience in an operational HR role (HR Manager, HR Generalist, or HR Officer) including direct involvement in international payroll, labor compliance, and HR operations.
• Strong understanding of HR administration, payroll coordination, and employment legislation.
• Proven track record of managing external payroll vendors and ensuring compliance with multi-country payroll regulations.
• Experience in a multinational or service-based organization is a plus.
• Fluent in English and German.
• High attention to detail, strong organization skills, and the ability to handle confidential information.
• Proficient in HR systems and Microsoft Office tools.
• Hands‑on, proactive, results‑driven, and people‑oriented mindset with a strong sense of ownership and accountability.
• Willingness to provide a recent criminal record extract (not older than three months).
• Broad range of activities, tasks, and projects
• Fishing for Friends program – our referral program
• Further development and professional advancement
• Friendly and international working environment

Is IT in your DNA?