HR Generalist - Poland

OSW Poland; Pruszków; On-site; PLN 90,000 - 130,000; Full time

Job summary

OSW Group is seeking an experienced HR Generalist for Poland to own day-to-day HR operations, covering the full employee lifecycle from recruitment and onboarding to payroll coordination and compliance. You will work with our Global HR team and European stakeholders to ensure consistent practices across Europe.

You will shape the Poland employee experience while contributing to scalable HR processes as OSW Group expands its European footprint.

Qualifications

• Experience in an HR Generalist or similar broad HR role.
• Strong knowledge of Polish employment legislation.
• Experience coordinating Polish payroll.
• Experience managing recruitment and onboarding end-to-end.
• Experience handling employee relations and performance matters.
• Experience preparing HR documentation and contracts.
• Proficient with HR systems; Rippling preferred.

Responsibilities

• Manage the full employee lifecycle from recruitment and onboarding through to employee changes and offboarding
• Coordinate end-to-end recruitment for Poland, including advertising, candidate screening, interviews, offers and onboarding
• Prepare employment contracts, amendments, employee documentation and other employment related correspondence
• Coordinate onboarding requirements including occupational medical examinations, health and safety requirements
• Coordinate payroll information, ensure changes, leave, bonuses, allowances, and payroll inputs are accurate
• Work with payroll provider to review outputs and resolve queries
• Maintain accurate employee information in Rippling and HR systems
• Support managers with employee relations, performance, attendance, probation
• Coordinate probation reviews and performance processes
• Manage employee leave and absence administration
• Ensure HR practices comply with Polish employment law
• Support disciplinary, grievance and termination processes with Global HR and advisers
• Support salary benchmarking, remuneration reviews and offers
• Maintain HR records, files and documentation
• Prepare HR reporting for management
• Support development and implementation of HR policies and workflows
• Identify opportunities to improve HR processes
• Assist with European HR projects and expansion into additional markets
• Collaborate with Global HR to reflect local requirements in global frameworks
• Support day-to-day coordination of the Poland office (supplies, facilities, service providers)
• Assist with office setup for new employees and visitors
• Provide general admin and PA support to the Sales Manager as required
• Support local meetings, employee events and office activities

Skills

Polish labour law knowledge

Recruitment and onboarding management

Employee relations

HRIS experience (Rippling)

English and Polish communication

Tools

Rippling

Job description

ABOUT OSW GROUP

OSW Group is a fast growing global ecosystem of businesses united by a shared vision to accelerate the world's transition to smarter, more sustainable energy and technology solutions. Our portfolio includes One Stop Warehouse (OSW), GreenSketch, GreenDeal, Manta and Sunmine, combining expertise across renewable energy, AI-powered software, energy finance and digital infrastructure to drive innovation on a global scale.

With operations across Australia, Singapore, China, Europe, the United States and Mexico-and continuing to expand into new markets,we're creating opportunities for ambitious people to build meaningful, international careers. While each of our businesses has its own unique focus, we're connected by a collaborative culture, entrepreneurial mindset and a passion for challenging what's possible.

When you join OSW Group, you're joining more than a company—you're becoming part of a global team that's shaping the future of clean energy and technology. We invest in our people, encourage fresh ideas, celebrate success and provide the opportunity to grow alongside a business that's only just getting started.

Build, Support and Grow With Us

OSW Group is looking for an experienced HR Generalist to join our growing European team and take ownership of day to day HR operations in Poland.This is a hands on role covering the full employee lifecycle, including recruitment, onboarding, payroll coordination, employee relations, performance management, HR systems and employment compliance. You will be the key HR contact for our employees and managers in Poland while working closely with our Global HR team and European stakeholders.

ABOUT THE ROLE

As our HR Generalist in Poland, you will manage local HR operations and ensure our people processes are practical, compliant and consistent with our global approach. You will have significant ownership of the Poland employee experience while contributing to the continued development of OSW Group's HR operations across Europe.

KEY RESPONSIBILITIES

• Manage the full employee lifecycle from recruitment and onboarding through to employee changes and offboarding
• Coordinate end to end recruitment for Poland, including advertising, candidate screening, interviews, offers and onboarding
• Prepare employment contracts, amendments, employee documentation and other employment related correspondence
• Coordinate onboarding requirements including occupational medical examinations, health and safety requirements and mandatory employment documentation
• Coordinate and review payroll information, ensuring employee changes, leave, bonuses, allowances and other payroll inputs are accurate and submitted on time
• Work closely with our payroll provider to review payroll outputs and resolve payroll queries
• Maintain accurate employee information within Rippling and other HR systems
• Support managers with employee relations matters, performance concerns, attendance, probation and day to day people management
• Coordinate probation reviews and performance processes
• Manage employee leave and absence administration
• Ensure HR practices remain compliant with Polish employment legislation and local requirements
• Support disciplinary, grievance and termination processes in conjunction with Global HR and external advisers where required
• Support salary benchmarking, remuneration reviews and employment offers
• Maintain HR records, employee files and required documentation
• Prepare HR reporting and workforce information for management
• Support the development and implementation of HR policies, procedures and workflows
• Identify opportunities to simplify, automate and improve HR processes
• Assist with European HR projects and expansion into additional markets as required
• Work closely with Global HR to ensure local requirements are appropriately reflected within global HR frameworks
• Support the day to day coordination of the Poland office, including office supplies, facilities, service providers and general workplace requirements
• Assist with office setup and practical arrangements for new employees and visiting colleagues
• Provide general administrative and PA support to the Sales Manager as required, including meeting coordination, travel arrangements, documentation and other routine business support
• Support local meetings, employee events and other office activities as required

ABOUT YOU

You are an experienced HR professional who is comfortable managing day to day HR independently while working as part of an international team.

You will ideally have:

• Previous experience in an HR Generalist or similar broad HR role
• Strong working knowledge of Polish employment legislation and HR requirements
• Experience coordinating or reviewing Polish payroll
• Experience managing recruitment and onboarding from beginning to end
• Practical experience managing employee relations and performance matters
• Experience preparing employment contracts and HR documentation
• Strong HR systems experience, with experience using Rippling or another global HRIS highly regarded
• Strong organisational skills and attention to detail
• Confidence working directly with employees, managers and senior stakeholders
• Strong written and spoken English and Polish
• The ability to work independently, prioritise effectively and take ownership of outcomes
• A practical and solutions focused approach to HR

Experience working within an international organisation or supporting employees across multiple countries would be highly regarded.

WHY JOIN OSW GROUP?

OSW Group is an international renewable energy organisation operating across Australia, Europe, Asia and the Americas.

You will join a growing global People and Culture function with the opportunity to have genuine ownership of HR operations in Poland while contributing to broader European and global HR initiatives.

This role offers exposure across the complete HR lifecycle rather than focusing on one specialist area. You will work closely with local leaders and our Global HR team and have the opportunity to help build scalable HR processes as the business continues to grow.

If you are an experienced HR Generalist who enjoys ownership, variety and working within a fast moving international business, we would like to hear from you.