Country Human Resources Advisor

Frontiers Careers; Warszawa; On-site; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Office presence emphasis

Wellbeing days

Volunteering days

Employee Assistance Programme

Learning & development support

Job summary

Frontiers in Warsaw is seeking an experienced Country Human Resources Advisor to support managers and employees across Poland on employee relations, Polish labour law, performance management, compensation, onboarding and local HR processes.

You will work with HR Business Partners, Talent Acquisition and the Compensation team to ensure global practices are applied locally, advise on employment requirements, and resolve employee matters.

Qualifications

• Approximately 10 years of HR experience in generalist/advisor/partner roles.
• Strong knowledge of Polish labour law and employment practices.
• Experience handling employee relations matters including disciplinary processes and grievances.
• Experience supporting performance management, compensation, onboarding and core HR processes.
• Understanding of Polish visa and work permit processes is an advantage.
• Experience in international or matrix organizations and cross-functional collaboration.
• Strong communication and relationship-building skills with discretion.
• Fluency in Polish and English.
• Bachelor-level or equivalent qualification in HR/related field preferred.

Responsibilities

• Provide day-to-day HR guidance to managers and employees across Poland.
• Act as first point of contact for employee relations matters including disciplinary cases and grievances.
• Maintain knowledge of Polish labour law and advise on changes.
• Represent Frontiers in interactions with local authorities.
• Collaborate with HR partners on performance management and recruitment initiatives.
• Coordinate annual salary reviews for non-managerial employees in Poland.
• Partner with Compensation on local salary benchmarking and data accuracy.
• Support onboarding and local integration of new employees.
• Maintain accurate HR records and handle confidential information.

Skills

HR generalist

Employee relations

Performance management

Compensation

Onboarding

Polish labour law

HR data & analytics

Communication

MS Office

Stakeholder management

Education

Bachelor's degree or equivalent in HR/BA/Psychology/Law

Tools

HRIS systems

MS Excel

Job description

About FrontiersAt Frontiers, our purpose is simple yet ambitious: to make science open. We believe open science empowers the global scientific community to accelerate discovery and develop the solutions needed for healthy lives on a healthy planet.We are one of the world’s largest and most influential open-access research publishers. Every article we publish is peer-reviewed and quality-certified, ensuring research is accessible to everyone, everywhere. To date, Frontiers research has been viewed over 4 billion times, demonstrating the real-world impact of science without barriers.Joining Frontiers means being part of a global, mission-driven organization at the intersection of science, technology, and innovation — working alongside passionate colleagues who care deeply about advancing knowledge for the benefit of society. To learn more about our impact and culture, please watch this video.

About the role

We're looking for an experienced Country Human Resources Advisor to join our HR team in Warsaw and support managers and employees across Poland on a broad range of People topics. In this role, you'll provide practical HR guidance across the employee lifecycle, with a particular focus on employee relations, Polish labour law, performance management, compensation, onboarding, and local HR processes. You'll work closely with HR Business Partners, Talent Acquisition, Compensation, and other HR teams to ensure that global HR practices are effectively implemented in the local context. You'll also act as a trusted point of contact for employees and managers, helping resolve employee matters, providing guidance on local employment requirements, and representing the company in relevant interactions with local authorities. If you enjoy working across different areas of HR, combining sound employment-law knowledge with a practical and people-focused approach, and working independently in an international environment, you'll thrive in this role.

Key Responsibilities

• Provide day-to-day HR guidance and support to managers and employees across Poland, ensuring the effective local implementation of HR policies, processes, and initiatives.
• Act as the first point of contact for employee relations matters, including disciplinary cases, grievances, performance concerns, and other sensitive employee situations.
• Maintain strong knowledge of Polish labour law and employment practices, monitor relevant legislative changes, and advise managers and the wider HR team on their implications.
• Represent Frontiers in relevant interactions with local authorities and external HR or employment service providers.
• Partner with HR Business Partners and functional HR teams to ensure performance management processes are implemented consistently and effectively, including supporting managers with underperformance cases.
• Collaborate with HR Business Partners and Talent Acquisition on recruitment initiatives for country-specific positions, including local sourcing solutions where appropriate.
• Coordinate the annual salary review process for non-managerial employees in Poland, ensuring accurate execution and alignment with the approved budget.
• Partner with the Compensation team on local salary benchmarking and provide accurate, high-quality data on market salary levels and local compensation practices.
• Support onboarding and local integration of new employees, including local requirements, office and equipment setup, and role- or team-specific onboarding activities.
• Contribute to the development, implementation, and continuous improvement of HR policies and processes, ensuring they are effectively applied in the local context.
• Maintain accurate HR records and handle confidential employee information with appropriate discretion and care.

Requirements

• Approximately 10 years of relevant HR experience, ideally in an HR Generalist, HR Advisor, HR Business Partner, or similar role, with the ability to independently manage a broad range of HR matters.
• Strong knowledge of Polish labour law and employment practices, with experience applying legislation to practical employee and business situations.
• Demonstrated experience managing employee relations matters, including disciplinary processes, grievances, performance issues, and other complex employee cases.
• Experience supporting or coordinating performance management, compensation, onboarding, and other core HR processes.
• Understanding of Polish visa and work permit processes is an advantage.
• Experience working in an international or matrix organization and collaborating with stakeholders across different functions and locations.
• Strong communication and relationship-building skills, with the ability to advise managers and employees confidently and handle sensitive situations with discretion.
• Strong organizational and problem-solving skills, with the ability to manage multiple priorities and work independently in a fast-paced environment.
• Proficiency in HR systems and Microsoft Office, with confidence working with HR data and maintaining accurate records.
• Fluency in Polish and English, with the ability to communicate effectively with local and international stakeholders.
• A bachelor's degree or equivalent qualification in Human Resources, Business Administration, Psychology, Law, or a related field is preferred, although relevant professional experience will also be considered.
• Experience in HR project management or process improvement is an advantage.

Benefits

• We prioritise office presence and emphasise in-person collaboration, but also offer appropriate adjustments where needed, in line with company policy
• Extra wellbeing days on top of your annual leave allowance
• Up to 3 paid volunteering days each year
• 24/7 confidential Employee Assistance Programme (wellbeing, mental health, legal & financial support)
• Learning & development support via the Frontiers Learning Hub

Equal opportunity statement

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.