Guest & Office Support Specialist

UBM Development AG; Polska; Hybrid; PLN 81,000 - 84,000; Full time

Benefits offered by this job

26 zusätzliche Urlaubstage pro Jahr

Entwicklungsmöglichkeiten

Vielseitiges Benefits-Portfolio

Job summary

UBM Development AG in Polen sucht eine/n Empfangsmitarbeiter/in (m/f/d) zur Unterstützung des Teams am Standort. Sie begrüßen Besucher, unterstützen den Empfang, koordinieren Meetings und übernehmen administrative Aufgaben im Büroalltag.

Die Stelle bietet abwechslungsreiche Aufgaben sowie Entwicklungsmöglichkeiten in einem renommierten Unternehmen. Wir erwarten eine abgeschlossene kaufmännische Ausbildung, gute MS Office Kenntnisse und eine serviceorientierte, freundliche коммуникаций.

Qualifications

• Abgeschlossene kaufmännische oder büroorganisatorische Ausbildung.
• Erfahrung in Büroorganisation bzw. Büroverwaltung wünschenswert.
• Sehr gute Deutsch- oder Englischkenntnisse in Wort und Schrift.
• Serviceorientiertes, freundliches Auftreten und gute Kommunikationsfähigkeiten.

Responsibilities

• Annehmen und Weiterleiten von Anrufen, Verwaltung der Telefonzentrale.
• Empfang von Besuchern und Betreuung der Gäste.
• Vorbereitung und Pflege von Besprechungsräumen inklusive technischer Ausstattung.
• Posteingang/-ausgang, Lieferscheine und interne Kurierabwicklung.
• Beschaffung und Verwaltung von Bürobedarf und Materialien.
• Koordination von Versand- und Kurierdienstleistungen.

Skills

MS Office

Kommunikationsfähigkeit

Organisationsfähigkeit

Kundenorientierung

Education

Kaufmännische Berufsausbildung oder vergleichbare Qualifikation

Tools

MS Office

Job description

UBM Development is one of Europe’s leading developers of timber construction projects. Its strategic focus is on green and smart buildings in metropolitan areas such as Vienna, Munich, Frankfurt and Prague. UBM’s Platinum rating from EcoVadis and Prime status from ISS ESG confirm the company’s strong and consistent commitment to sustainability. With more than 150 years of experience, UBM provides the full range of development services from a single source - from planning through to marketing. UBM’s shares are listed on the Prime Market of the Vienna Stock Exchange, the segment with the highest transparency requirements.

To strengthen our successful team in Poland, we are looking for a Receptionist (m/f/d).

• Answering and forwarding incoming calls and managing the company’s internal telephone switchboard
• Welcoming visitors and looking after guests during their time at the company
• Preparing and maintaining meeting rooms, including ensuring that all necessary technical equipment and materials are available
• Receiving, sorting and distributing incoming mail, as well as processing and dispatching outgoing mail
• Managing and ordering office supplies and ensuring the availability of all necessary materials and equipment
• Coordinating and arranging courier services

Ihr Profil

• Completed commercial or business-related vocational training, or a comparable qualification in office management
• Experience in office management or a comparable position
• Very good working knowledge of standard MS Office applications, including Word, Excel and Outlook
• Excellent written and verbal communication skills, a strong service orientation and a friendly, professional manner
• Strong organisational skills, initiative and the ability to remain composed and maintain an overview even in stressful situations
• Good written and spoken German or English
• Willingness to take on additional tasks as required
• A varied and challenging role in a professional, performance-oriented working environment
• A position offering scope to contribute your own ideas, where initiative is valued and encouraged
• An attractive working-time model: thanks to our alternating long-week/short-week schedule, every second Friday is a day off – giving you 26 additional days off per year
• Extensive opportunities for professional and personal development
• A wide range of employee benefits to support you in your day-to-day working life
• The position offers an annual gross salary of PLN 7,250, with the possibility of adjustment depending on qualifications and experience.