Front Desk & Office Coordinator — Flexible Schedule & Perks

UBM Development AG; Warszawa; On-site; PLN 6,200 - 8,300; Full time

Benefits offered by this job

Extra days off

Professional development

Employee benefits

Job summary

UBM Development AG in Warsaw is seeking a proactive office administrator to handle front desk duties, greet guests, manage meetings, and coordinate mail and supplies.

The ideal candidate has vocational training in office management, strong MS Office skills, and fluency in German or English. A 26-day extra time off schedule and development opportunities are offered.

The position offers an annual gross salary of PLN 7,250, with potential adjustments based on experience and qualifications.

Qualifications

• Completed commercial or business-related vocational training, or a comparable qualification in office management.
• Experience in office management or a comparable position.
• Very good working knowledge of MS Office applications, including Word, Excel and Outlook.
• Excellent written and verbal communication skills, a strong service orientation and a friendly, professional manner.
• Strong organisational skills, initiative and the ability to remain composed and maintain an overview even in stressful situations.
• Good written and spoken German or English.
• Willingness to take on additional tasks as required.
• A varied and challenging role in a professional, performance-oriented working environment.
• A position offering scope to contribute your own ideas, where initiative is valued and encouraged.
• An attractive working-time model: thanks to our alternating long-week/short-week schedule, every second Friday is a day off – giving you 26 additional days off per year.
• Extensive opportunities for professional and personal development.
• A wide range of employee benefits to support you in your day-to-day working life.
• The position offers an annual gross salary of PLN 7,250, with the possibility of adjustment depending on qualifications and experience.

Responsibilities

• Answering and forwarding incoming calls and managing the company’s internal telephone switchboard.
• Welcoming visitors and looking after guests during their time at the company.
• Preparing and maintaining meeting rooms, including ensuring that all necessary technical equipment and materials are available.
• Receiving, sorting and distributing incoming mail, as well as processing and dispatching outgoing mail.
• Managing and ordering office supplies and ensuring the availability of all necessary materials and equipment.
• Coordinating and arranging courier services.

Skills

Communication

Organisational skills

Service orientation

Professional demeanour

Initiative

Education

Office management qualification

Tools

MS Office

Word

Excel

Outlook

Job description

UBM Development AG in Warsaw is seeking a proactive office administrator to handle front desk duties, greet guests, manage meetings, and coordinate mail and supplies.

The ideal candidate has vocational training in office management, strong MS Office skills, and fluency in German or English. A 26-day extra time off schedule and development opportunities are offered.

The position offers an annual gross salary of PLN 7,250, with potential adjustments based on experience and qualifications.