Global T&E Leader — Drive Efficiency & Compliance

Loreal; Warszawa; On-site; PLN 45,000 - 65,000; Full time

Benefits offered by this job

Annual bonus

Private health care

Pension package

Employee discounts

Job summary

L'Oréal BEST Warsaw seeks an experienced Executive Assistant to support Travel & Expense operations and drive service excellence across markets. The role focuses on compliant, efficient T&E processing and stakeholder collaboration to enhance the employee experience.

You will work with Finance, HR, IT and external providers to deliver improvements, coach teams, and ensure high performance within a fast-paced environment.

Qualifications

• Experience in Travel & Expense or related finance operations.
• Knowledge of expense management processes and controls.
• Experience with T&E systems and digital tools (Concur, SAP).
• Experience leading cross-cultural teams.

Responsibilities

• Lead day-to-day T&E service delivery across the global service line, ensuring service levels and controls are met.
• Manage and develop the T&E team, building expertise and accountability.
• Oversee core T&E activities like expense report processing, employee support, policy guidance, audit controls and issue resolution.
• Monitor service performance, analyze trends and risks, and implement corrective actions and improvements.
• Maintain governance and control practices, escalating significant issues as needed.
• Partner with Finance, HR, IT, local teams and external providers to resolve issues and improve the employee experience.
• Support system enhancements, automation and transformation initiatives affecting T&E services.
• Prepare and communicate operational updates, performance insights and improvement plans to stakeholders.
• Promote consistent ways of working and knowledge sharing across the global service line.

Skills

Travel & Expense

Financial systems

Stakeholder management

International team leadership

Continuous improvement

Analytical skills

Fluent English

Tools

Concur

SAP

Job description

L'Oréal BEST Warsaw seeks an experienced Executive Assistant to support Travel & Expense operations and drive service excellence across markets. The role focuses on compliant, efficient T&E processing and stakeholder collaboration to enhance the employee experience.

You will work with Finance, HR, IT and external providers to deliver improvements, coach teams, and ensure high performance within a fast-paced environment.