Executive Assistant, Global Travel & Calendar

PepsiCo Inc.; Kraków; On-site; PLN 71,000 - 87,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

PepsiCo Poland is seeking an Executive Assistant to provide high‑quality, end‑to‑end support to Executives across the EMEA region within a Shared Support model. You will independently manage complex calendars, travel, expenses, meetings, and events to ensure proactive service and SLA/KPI adherence.

Join a dynamic, confidential, and collaborative team focused on continuous process improvement and flawless execution of executive support standards.

Qualifications

• 1–3 years of proven Executive Support or similar operational experience.
• Fluent English with strong communication skills.
• Demonstrated ability to independently manage complex calendars and travel arrangements.
• Advanced MS Office skills (Excel, PowerPoint, Outlook).
• Knowledge of main Executive Support Service tools (Egencia, Concur, Outlook).
• Ability to anticipate needs and take proactive action without direct instruction.

Responsibilities

• Manage end-to-end executive calendars with autonomy, prioritization, and confidentiality.
• Provide complete ownership of complex calendars for Executives, including priority management and travel integration.
• Coordinate business travel and provide operational support throughout the travel cycle.
• Independently plan, book, and coordinate travel in Egencia with flights, hotels, trains, and car rentals.
• Process, reconcile, and manage expense reports with accuracy and timeliness.
• Plan, coordinate, and execute meetings and events across EMEA.
• Organize on-site and virtual events for Executives, including venue bookings and logistics.

Skills

Fluent English

Executive calendar management

Proactive service mindset

Discretion and confidentiality

Strong communication

Tools

Egencia

Concur

Outlook

Excel

PowerPoint

Job description

PepsiCo Poland is seeking an Executive Assistant to provide high‑quality, end‑to‑end support to Executives across the EMEA region within a Shared Support model. You will independently manage complex calendars, travel, expenses, meetings, and events to ensure proactive service and SLA/KPI adherence.

Join a dynamic, confidential, and collaborative team focused on continuous process improvement and flawless execution of executive support standards.