Executive Assistant - Global Calendar & Travel Ops

PepsiCo; Kraków; On-site; PLN 67,000 - 91,000; Full time

Job summary

PepsiCo in Kraków seeks an Executive Assistant to provide high-quality, end-to-end executive support to regional Executives within a Shared Support model. You will independently manage complex calendars, travel, and expenses while maintaining confidentiality and aligning with business needs across the EMEA region.

The role requires proactive service delivery, strong communication, proficiency with ESS tools, and a commitment to SLA/KPI performance, with opportunities to mentor new joiners and

Qualifications

• 1-3 years of proven Executive Support or similar operational experience.
• Fluent English with strong communication skills.
• Advanced MS Office skills (Excel, PowerPoint, Outlook).
• Knowledge of Egencia, Concur, and Outlook tools.

Responsibilities

• Manage end-to-end executive calendars with autonomy, prioritization, and confidentiality.
• Coordinate travel and manage travel cycle from planning to execution, including visas and bookings.
• Process, reconcile, and manage expense reports with accuracy and timeliness.
• Plan and execute meetings and events across EMEA, onsite and virtual.
• Provide administrative support using ESS tools and related systems.
• Maintain strict confidentiality and professional maturity in handling sensitive information.

Skills

Executive support

Fluent English

MS Office

Discretion

Calendar management

Travel planning

Proactive mindset

Tools

Outlook

Egencia

Concur

ESS Service Catalog

Job description

PepsiCo in Kraków seeks an Executive Assistant to provide high-quality, end-to-end executive support to regional Executives within a Shared Support model. You will independently manage complex calendars, travel, and expenses while maintaining confidentiality and aligning with business needs across the EMEA region.

The role requires proactive service delivery, strong communication, proficiency with ESS tools, and a commitment to SLA/KPI performance, with opportunities to mentor new joiners and