Global Project Coordinator - ERP & Cross-Functional (Poland)

Emerson; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

Emerson in Warsaw, Poland is seeking a Project Coordinator to support the successful execution of customer orders and projects from initiation through delivery and payment collection. You will collaborate with customers, suppliers, and cross-functional teams to ensure on-time, compliant project delivery and high customer satisfaction.

You will coordinate order placement, manage documentation, monitor progress, and assist with receivables and project closeout.

Qualifications

• Strong communication and stakeholder management skills.
• Experience coordinating projects, contracts, customer orders, or related operational activities.
• Ability to manage multiple priorities simultaneously while maintaining attention to detail and accuracy.
• Experience working with ERP systems, project tracking tools, or business management software.
• Strong organizational, problem-solving, and customer-focused skills.
• Proficiency in English and Polish, with the ability to communicate effectively with a diverse range of stakeholders.

Responsibilities

• Coordinate all project and order-related activities to ensure customer requirements are fulfilled throughout the project lifecycle.
• Manage relationships with internal and external stakeholders to support successful project execution.
• Collaborate with sales, service, customer service, finance, logistics, engineering, and operations teams.
• Enter or coordinate order placement and management activities within ERP and other business systems.
• Participate in internal and customer project kick-off meetings and coordinate follow-up activities as needed.
• Maintain project documentation and coordinate the completion of required contractual and technical documentation, including as-built documentation when applicable.
• Coordinate material procurement activities and maintain communication with intercompany and third-party suppliers to support on-time project delivery.
• Monitor project progress, communicate updates to customers, and obtain necessary approvals in accordance with company policies and revenue recognition requirements.
• Identify project risks, support issue resolution, and lead escalation activities when required.
• Ensure all project records and transactional documentation are accurate, complete, and audit-ready.
• Support receivables collection and project closeout activities by proactively completing contractual requirements.
• Drive customer satisfaction by understanding customer needs and coordinating effective solutions.
• Contribute to continuous improvement initiatives that enhance operational efficiency, customer experience, and project delivery performance.

Skills

Communication

Stakeholder management

Project coordination

Multitasking

ERP systems

English and Polish

Tools

ERP systems

Project tracking tools

Job description

Emerson in Warsaw, Poland is seeking a Project Coordinator to support the successful execution of customer orders and projects from initiation through delivery and payment collection. You will collaborate with customers, suppliers, and cross-functional teams to ensure on-time, compliant project delivery and high customer satisfaction.

You will coordinate order placement, manage documentation, monitor progress, and assist with receivables and project closeout.