Project Coordinator

Emerson; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

Emerson in Warsaw, Poland is seeking a Project Coordinator to support the successful execution of customer orders and projects from initiation through delivery and payment collection. You will collaborate with customers, suppliers, and cross-functional teams to ensure on-time, compliant project delivery and high customer satisfaction.

You will coordinate order placement, manage documentation, monitor progress, and assist with receivables and project closeout.

Qualifications

• Strong communication and stakeholder management skills.
• Experience coordinating projects, contracts, customer orders, or related operational activities.
• Ability to manage multiple priorities simultaneously while maintaining attention to detail and accuracy.
• Experience working with ERP systems, project tracking tools, or business management software.
• Strong organizational, problem-solving, and customer-focused skills.
• Proficiency in English and Polish, with the ability to communicate effectively with a diverse range of stakeholders.

Responsibilities

• Coordinate all project and order-related activities to ensure customer requirements are fulfilled throughout the project lifecycle.
• Manage relationships with internal and external stakeholders to support successful project execution.
• Collaborate with sales, service, customer service, finance, logistics, engineering, and operations teams.
• Enter or coordinate order placement and management activities within ERP and other business systems.
• Participate in internal and customer project kick-off meetings and coordinate follow-up activities as needed.
• Maintain project documentation and coordinate the completion of required contractual and technical documentation, including as-built documentation when applicable.
• Coordinate material procurement activities and maintain communication with intercompany and third-party suppliers to support on-time project delivery.
• Monitor project progress, communicate updates to customers, and obtain necessary approvals in accordance with company policies and revenue recognition requirements.
• Identify project risks, support issue resolution, and lead escalation activities when required.
• Ensure all project records and transactional documentation are accurate, complete, and audit-ready.
• Support receivables collection and project closeout activities by proactively completing contractual requirements.
• Drive customer satisfaction by understanding customer needs and coordinating effective solutions.
• Contribute to continuous improvement initiatives that enhance operational efficiency, customer experience, and project delivery performance.

Skills

Communication

Stakeholder management

Project coordination

Multitasking

ERP systems

English and Polish

Tools

ERP systems

Project tracking tools

Job description

Job Description

If you are a Project Coordinator professional looking for an opportunity to grow your career, Emerson has an exciting opportunity for you in Warsaw, Poland. In this role, you will coordinate and support the successful execution of customer orders and projects, from project initiation through delivery and payment collection. You will work closely with customers, suppliers, and cross-functional teams to ensure projects are delivered efficiently, compliantly, and with a strong focus on customer satisfaction. This position offers the opportunity to make a meaningful impact while contributing to a culture of innovation, integrity, collaboration, and inclusion.

In This Role, Your Responsibilities Will Be:

• Coordinate all project and order-related activities to ensure customer requirements are fulfilled throughout the project lifecycle.
• Manage relationships with internal and external stakeholders to support successful project execution.
• Collaborate with sales, service, customer service, finance, logistics, engineering, and operations teams.
• Enter or coordinate order placement and management activities within ERP and other business systems.
• Participate in internal and customer project kick-off meetings and coordinate follow-up activities as needed.
• Maintain project documentation and coordinate the completion of required contractual and technical documentation, including as-built documentation when applicable.
• Coordinate material procurement activities and maintain communication with intercompany and third-party suppliers to support on-time project delivery.
• Monitor project progress, communicate updates to customers, and obtain necessary approvals in accordance with company policies and revenue recognition requirements.
• Identify project risks, support issue resolution, and lead escalation activities when required.
• Ensure all project records and transactional documentation are accurate, complete, and audit-ready.
• Support receivables collection and project closeout activities by proactively completing contractual requirements.
• Drive customer satisfaction by understanding customer needs and coordinating effective solutions.
• Contribute to continuous improvement initiatives that enhance operational efficiency, customer experience, and project delivery performance.

Who You Are:

You act with integrity and consistently build trust through ethical and transparent decision-making. You create effective plans, align priorities, and coordinate resources to achieve successful outcomes. You take initiative, adapt quickly to changing situations, and focus on achieving results while maintaining a high standard of quality. You build strong customer relationships by understanding stakeholder needs, communicating clearly, and collaborating effectively across teams to deliver value and shared success.

For This Role, You Will Need:

• Experience coordinating projects, contracts, customer orders, or related operational activities in a dynamic business environment.
• Strong communication and stakeholder management skills with the ability to collaborate effectively across teams and organizational levels.
• Ability to manage multiple priorities simultaneously while maintaining attention to detail and accuracy.
• Experience working with ERP systems, project tracking tools, or business management software.
• Strong organizational, problem-solving, and customer-focused skills.
• Proficiency in English and Polish, with the ability to communicate effectively with a diverse range of stakeholders.
• Legal authorization to work in Poland.

Preferred Qualifications That Set You Apart:

• Experience coordinating complex industrial, automation, or customer-facing projects.
• Knowledge of project lifecycle management, order management, supply chain coordination, or customer service processes.
• Familiarity with commercial documentation, contract administration, revenue recognition practices, or compliance requirements.
• Experience working in a global, matrixed, or multinational environment.Knowledge of continuous improvement methodologies and customer experience best practices.
• Additional European language skills.

Our Culture and Commitment To You:

At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams working together are key to driving growth and delivering business results.

At Emerson, our values of innovation, integrity, collaboration, and inclusion guide everything we do. We welcome applicants from all backgrounds and experiences and recognize that skills and potential can be developed through a variety of career paths. Even if your experience does not align with every qualification listed, we encourage you to apply. We are committed to providing an accessible, equitable, and inclusive hiring experience and creating opportunities for meaningful career growth, learning, and development for all employees.

About Us

WHY EMERSON

Our Commitment to Our People

At Emerson, we are motivated by a spirit of collaboration that helps our diverse, multicultural teams across the world drive innovation that makes the world healthier, safer, smarter, and more sustainable. And we want you to join us in our bold aspiration.

We have built an engaged community of inquisitive, dedicated people who thrive knowing they are welcomed, trusted, celebrated, and empowered to solve the world’s most complex problems - for our customers, our communities, and the planet. You’ll contribute to this vital work while further developing your skills through our award-winning employee development programs. We are a proud corporate citizen in every city where we operate and are committed to our people, our communities, and the world at large. We take this responsibility seriously and strive to make a positive impact through every endeavor.

At Emerson, you’ll see firsthand that our people are at the center of everything we do. So, let’s go. Let’s think differently. Learn, collaborate, and grow. Seek opportunity. Push boundaries. Be empowered to make things better. Speed up to break through. Let’s go, together.

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About Emerson

Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security and reliability.

With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources and enhance their safety.

We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you’re an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with Emerson. Join our team – let’s go!

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