Global Procurement Admin & Exec Support — Hybrid

Roche; Województwo mazowieckie; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Annual bonus

Training budget

Recharge Fridays

Take Time Program

Vacation subsidy

Flex Location

Charity leave

Private healthcare

Life insurance

Multisport

Job summary

Roche Polska is seeking an Administrative Assistant to support Global Procurement for the Warsaw and Madrid sites, blending hybrid work with strategic administrative duties. The role drives travel arrangements, expense reconciliation, and executive support while coordinating with global and local stakeholders.

You will manage calendars, prepare reports, and support procurement operations and data analysis, contributing to process improvements and confidentiality across the leadership teams.

Qualifications

• Commercial diploma or Associate/Bachelor’s degree in Business Administration or equivalent practical experience.
• 3+ years of progressive administrative experience supporting senior leaders or executive teams in a multinational environment.
• Certification in administration or project management is an asset.

Responsibilities

• Coordinate end-to-end global travel arrangements, including flight itineraries, accommodation, ground transport, and visas.
• Prepare, process, and reconcile travel and business expense reports.
• Serve as the primary point of contact for the leadership team and functional area, maintaining confidentiality.

Skills

Office productivity

Data analysis

Confidentiality

Education

Business Administration degree

Tools

SAP

Ariba

GEP

Monday.com

Trello

Jira

Job description

Roche Polska is seeking an Administrative Assistant to support Global Procurement for the Warsaw and Madrid sites, blending hybrid work with strategic administrative duties. The role drives travel arrangements, expense reconciliation, and executive support while coordinating with global and local stakeholders.

You will manage calendars, prepare reports, and support procurement operations and data analysis, contributing to process improvements and confidentiality across the leadership teams.