Executive Admin & Procurement — Hybrid (Warsaw/Madrid)

Roche; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Annual bonus

Training budget

Recharge Fridays

Take Time program

Vacation subsidy

Flex Location

Take Time for Charity

Company laptops and cars

Job summary

Roche in Warsaw invites applications for an Administrative Assistant in Global Procurement, supporting the Warsaw and Madrid sites. The role focuses on executive support, travel coordination, expense processing, and confidential administrative tasks within a busy multinational environment.

You will work in a hybrid model (min. 2 days in the office), handling communications, meetings, and reporting to support procurement objectives across global teams.

Qualifications

• 3+ years of progressive administrative experience supporting senior leaders or executive leadership teams within a multinational corporate or Shared Services environment.
• Certification in administrative or project management is an asset.
• Experience coordinating travel, expenses, and confidential communications.

Responsibilities

• Coordinate end-to-end executive travel arrangements including flights, accommodation, ground transport, and visas.
• Prepare, process, and reconcile travel and business expense reports.
• Serve as the primary administrative contact for the leadership team and functional area.

Skills

English proficiency

Communication skills

Organizational skills

Proactive problem-solving

Education

Commercial diploma

Associate/Bachelor in Business Administration

Tools

Google Workspace

Microsoft Office Suite

SAP

Ariba

GEP

Jira

Trello

Monday.com

Job description

Roche in Warsaw invites applications for an Administrative Assistant in Global Procurement, supporting the Warsaw and Madrid sites. The role focuses on executive support, travel coordination, expense processing, and confidential administrative tasks within a busy multinational environment.

You will work in a hybrid model (min. 2 days in the office), handling communications, meetings, and reporting to support procurement objectives across global teams.