Global Logistics Specialist — Freight & Supply Chain

Ajax Systems; Województwo mazowieckie; On-site; PLN 110,000 - 170,000; Full time

Job summary

Ajax Systems in Poland is seeking an experienced Logistics Coordinator to manage domestic and EU shipments, coordinate ERP/TMS workflows, and ensure timely delivery across warehouses and carriers. The role requires close cooperation with Sales and Warehouse teams for dispatch planning and documentation.

The ideal candidate has a minimum of 4 years in logistics, strong knowledge of road transport, Incoterms 2020, and fluent Polish with English proficiency.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management or a related field.
• Minimum of 4 years’ hands-on experience in national and international logistics and freight forwarding.
• Proficiency with ERP platforms and transport planning systems (e.g., TMS).
• Full professional fluency in Polish; English proficiency at B1/B2 level; Ukrainian is a strong advantage.

Responsibilities

• Oversee end-to-end domestic and international (within EU) transport by road and courier via freight forwarders.
• Use the TMS to analyze and optimize costs for freight, customs clearance, warehousing, and related logistics activities.
• Prepare and run tenders for domestic and cross-border shipments; evaluate carrier bids to secure the best rates, transit times, and delivery terms.
• Maintain strategic relationships with key carriers and forwarders; monitor service levels and performance.
• Generate all shipping documents and courier labels per system and operational standards; coordinate pickups and deliveries with partners (e.g., DPD, DHL).
• Issue transport orders in the ERP system and track execution.
• Schedule delivery appointments with customers; liaise with Sales and Warehouse teams to align on dispatch slots.
• Manage claims and discrepancies, collaborating with Operations, Logistics, and customers to resolve issues and provide high-quality support via phone and email.
• Align with warehouse teams on order volumes and pick-pack schedules.
• Generate ERP packing lists and prepare regional shipment documentation by customer order.
• Monitor loading operations to safeguard on-time departures.
• Arrange warehouse appointment notices and oversee inbound receipt and loading activities.
• Investigate and resolve inventory discrepancies throughout the supply chain.
• Support periodic physical inventory counts.

Skills

Strong analytical ability

Cross-functional collaboration

Problem solving

Attention to detail

Fluent Polish (native)

English proficiency (B1/B2)

Education

Bachelor’s degree in Logistics or related field

Tools

TMS

ERP systems

Incoterms 2020

Job description

Ajax Systems in Poland is seeking an experienced Logistics Coordinator to manage domestic and EU shipments, coordinate ERP/TMS workflows, and ensure timely delivery across warehouses and carriers. The role requires close cooperation with Sales and Warehouse teams for dispatch planning and documentation.

The ideal candidate has a minimum of 4 years in logistics, strong knowledge of road transport, Incoterms 2020, and fluent Polish with English proficiency.