Logistics Specialist

Ajax Systems; Województwo mazowieckie; Sur place; PLN 110 000 - 170 000; Plein temps

Résumé du poste

Ajax Systems in Poland is seeking an experienced Logistics Coordinator to manage domestic and EU shipments, coordinate ERP/TMS workflows, and ensure timely delivery across warehouses and carriers. The role requires close cooperation with Sales and Warehouse teams for dispatch planning and documentation.

The ideal candidate has a minimum of 4 years in logistics, strong knowledge of road transport, Incoterms 2020, and fluent Polish with English proficiency.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management or a related field.
• Minimum of 4 years’ hands-on experience in national and international logistics and freight forwarding.
• Proficiency with ERP platforms and transport planning systems (e.g., TMS).
• Full professional fluency in Polish; English proficiency at B1/B2 level; Ukrainian is a strong advantage.

Responsabilités

• Oversee end-to-end domestic and international (within EU) transport by road and courier via freight forwarders.
• Use the TMS to analyze and optimize costs for freight, customs clearance, warehousing, and related logistics activities.
• Prepare and run tenders for domestic and cross-border shipments; evaluate carrier bids to secure the best rates, transit times, and delivery terms.
• Maintain strategic relationships with key carriers and forwarders; monitor service levels and performance.
• Generate all shipping documents and courier labels per system and operational standards; coordinate pickups and deliveries with partners (e.g., DPD, DHL).
• Issue transport orders in the ERP system and track execution.
• Schedule delivery appointments with customers; liaise with Sales and Warehouse teams to align on dispatch slots.
• Manage claims and discrepancies, collaborating with Operations, Logistics, and customers to resolve issues and provide high-quality support via phone and email.
• Align with warehouse teams on order volumes and pick-pack schedules.
• Generate ERP packing lists and prepare regional shipment documentation by customer order.
• Monitor loading operations to safeguard on-time departures.
• Arrange warehouse appointment notices and oversee inbound receipt and loading activities.
• Investigate and resolve inventory discrepancies throughout the supply chain.
• Support periodic physical inventory counts.

Connaissances

Strong analytical ability

Cross-functional collaboration

Problem solving

Attention to detail

Fluent Polish (native)

English proficiency (B1/B2)

Formation

Bachelor’s degree in Logistics or related field

Outils

TMS

ERP systems

Incoterms 2020

Description du poste

Ajax Systems is an international tech company and the largest manufacturer of security systems in Europe, with over 4.5 million end users and 330K PRO users in more than 180 countries worldwide. The company offers end‑to‑end solutions for protecting homes and businesses of any scale. To date, Ajax product portfolio includes 280 devices for intrusion protection, video surveillance, fire and life safety, and comfort and automation. The company employs 5, 000 specialists.

The company emerged against the backdrop of revolution and war. That's why resilience is the cornerstone of the brand's DNA, and the fight against evil by creating the best security and automation devices is Ajax unwavering mission.

Responsibilities

• Shipment management
  • Oversee end‑to‑end domestic and international (within EU) transport by road and courier via freight forwarders
  • Use the TMS to analyze and optimize costs for freight, customs clearance, warehousing, and related logistics activities
  • Prepare and run tenders for domestic and cross‑border shipments; evaluate carrier bids to secure the best rates, transit times, and delivery terms
  • Maintain strategic relationships with key carriers and forwarders; monitor service levels and performance
  • Generate all shipping documents and courier labels per system and operational standards; coordinate pickups and deliveries with partners (e.g., DPD, DHL)
  • Issue transport orders in the ERP system and track execution
  • Schedule delivery appointments with customers; liaise with Sales and Warehouse teams to align on dispatch slots
  • Manage claims and discrepancies, collaborating with Operations, Logistics, and customers to resolve issues and provide high‑quality support via phone and email
• Warehouse coordination
  • Align with warehouse teams on order volumes and pick‑pack schedules
  • Generate ERP packing lists and prepare regional shipment documentation by customer order
  • Monitor loading operations to safeguard on‑time departures
  • Arrange warehouse appointment notices and oversee inbound receipt and loading activities
  • Investigate and resolve inventory discrepancies throughout the supply chain
  • Support periodic physical inventory counts
• Invoice processing (transport & customs)
  • Record, verify, and reconcile invoices for logistics and customs services
  • Enter invoices into ERP, allocate costs to individual shipments, and manage quarterly/annual settlements
  • Coordinate with subcontractors to clear payment delays and balance variances
• Office shipment handling
  • Pack and label office parcels; arrange courier pickups and drop‑offs
  • Maintain stock of packaging materials according to internal demand
  • Serve as primary contact for couriers to ensure seamless internal mail and parcel flows

Requirements

• Professional Experience & Technical Skills
  • Bachelor’s degree in Logistics, Supply Chain Management or a related field
  • Indepth knowledge of road cargo transport document flow and regulatory frameworks (e.g. CMR Convention, ADR)
  • Minimum of 4 years’ handson experience in national and international logistics and freight forwarding
  • Proven ability to apply and interpret Incoterms 2020 in import/export transactions
  • Proficiency with ERP platforms and transportplanning systems (e.g., TMS)
  • Full professional fluency in Polish; English proficiency at B1/B2 level; Ukrainian is a strong advantage
• Core Competencies & Personal Attributes
  • Strong quantitative skills with the capacity to analyze costs, KPIs, and performance metrics
  • Proactive in issue identification and rapid resolution of operational challenges
  • Exceptional at prioritizing tasks, managing deadlines, and coordinating crossfunctional activities
  • Collaborative mindset with excellent interpersonal and stakeholdermanagement abilities
  • Comfortable multitasking under high workload; responds effectively to changing priorities and crisis situations
  • Eager to embrace new tools (TMS, ERP) and best practices to optimize logistics processes

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.