Global HR Administration Specialist | Hybrid & Growth

Fresha; Warszawa; On-site; PLN 78,000 - 112,000; Full time

Job summary

Fresha is seeking an HR Administration Specialist in Warsaw, Poland. This office-based role requires four days in the office per week with one remote day, focusing on managing HR records, payroll support, and end-to-end employee lifecycle for a global workforce.

You will work under the Payroll & HR Admin Team Lead, handling HRIS (HiBob), documentation, mobility, and cross-border processes to ensure accuracy and compliance.

Qualifications

• 1–2 years HR experience, international environment preferred.
• English level B2 or higher; additional languages are a plus.
• Experience with HR systems (HiBob) and data-tools is a strong plus.
• Proactive mindset with focus on process improvement and automation.
• Strong organizational skills and attention to detail, ability to prioritize in a fast-paced setting.

Responsibilities

• Manage global HRIS data across regions and ensure accuracy of employee records.
• Prepare, review, and draft employment contracts, annexes, and side agreements for different locales.
• Process lifecycle changes: salary adjustments, promotions, transfers across entities.
• Identify and implement automation opportunities within HRIS workflows.
• Administer visa and work permit processes and liaise with external partners for mobility.
• Support payroll team and respond to global employee inquiries.

Skills

HR Administration

Data Management

English (B2)

Process Automation

Organization & Detail

Stakeholder Collaboration

Tools

HiBob HRIS

Google Sheets/Excel

Job description

Fresha is seeking an HR Administration Specialist in Warsaw, Poland. This office-based role requires four days in the office per week with one remote day, focusing on managing HR records, payroll support, and end-to-end employee lifecycle for a global workforce.

You will work under the Payroll & HR Admin Team Lead, handling HRIS (HiBob), documentation, mobility, and cross-border processes to ensure accuracy and compliance.