Front Desk & Office Operations Lead

Northland Power Inc.; Warszawa; On-site; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Wellbeing program

Birthday off

Job summary

Northland Power Inc. is seeking a highly organised, hands-on Office Manager to lead the Warsaw office’s front-of-house operations. This fully office-based role focuses on hospitality, reception duties, and ensuring a professional, well‑coordinated workplace for employees, guests and suppliers.

You will manage day-to-day office operations, liaise with IT and facilities, assist with travel and events, and support administrative tasks across the Poland team and international colleagues.

Qualifications

• 3-5 years’ experience in office management or similar role.
• Experience as front-of-house and first point of contact for employees, guests and suppliers.
• Fluency in Polish and English.

Responsibilities

• Be the face of Northland’s Warsaw office at the reception desk.
• Oversee day-to-day office operations and facilities coordination.
• Provide administrative support to the Poland team and international colleagues.
• Coordinate hospitality for external guests and visiting executives.
• Assist with meetings, travel, events and office-related logistics.
• Support budgeting, purchasing, and invoices with Finance/Business Operations Lead.

Skills

Reception desk

Hospitality

Office coordination

Administrative support

Polish & English

Microsoft Office

Tools

Microsoft Office (Word/Excel/PowerPoint/Outlook/Teams)

Job description

Northland Power Inc. is seeking a highly organised, hands-on Office Manager to lead the Warsaw office’s front-of-house operations. This fully office-based role focuses on hospitality, reception duties, and ensuring a professional, well‑coordinated workplace for employees, guests and suppliers.

You will manage day-to-day office operations, liaise with IT and facilities, assist with travel and events, and support administrative tasks across the Poland team and international colleagues.