Office Operations & Guest Experience Lead

GROHE; Warszawa; On-site; PLN 45,000 - 65,000; Full time

Job summary

Niezastapiona is seeking an Office & Administration Specialist to be at the centre of our operations, creating a smooth, well-organised, and welcoming environment.

You will support daily activities, coordinate workflows, and ensure colleagues, guests, and partners experience seamless communication and service.

This role covers a range of tasks from reception to contract workflow, requiring a proactive, adaptable mindset.

Qualifications

• 3–5 years of experience in a similar administrative role.
• Fluency in Polish and strong, professional English communication skills.
• Excellent organisational skills, with confidence in prioritising tasks independently.
• Clear, articulate communication style and strong interpersonal abilities.
• Adaptability and flexibility, with a proactive approach to varied daily tasks.

Responsibilities

• Reception and guest support, first point of contact for visitors and partners.
• Office operations, managing supplies and day-to-day needs.
• Vendor coordination with service providers and building management.
• Correspondence management, mail and courier shipments.
• Contract workflow from system entry to board signatures.
• Reports and presentations, tailored materials for business needs.
• Meeting coordination for logistics, catering, and visitor support.

Skills

Polish language

English communication

Organizational skills

Interpersonal skills

Task prioritisation

Job description

Niezastapiona is seeking an Office & Administration Specialist to be at the centre of our operations, creating a smooth, well-organised, and welcoming environment.

You will support daily activities, coordinate workflows, and ensure colleagues, guests, and partners experience seamless communication and service.

This role covers a range of tasks from reception to contract workflow, requiring a proactive, adaptable mindset.