Finance Operations Lead

AI Acquisition; Poland; Remote; PLN 240,000 - 420,000; Full time

Benefits offered by this job

Fully remote

Contractor agreement

Direct line to founders

Job summary

AI Acquisition is seeking a senior finance operations leader to own cash flow, treasury, and the payment infrastructure in a fully remote role. You will manage multi-currency cash across entities, oversee a high-volume USD stream, and drive automated systems with external bookkeeping oversight.

You will partner with founders to deliver a live cash position, automate card funding, and implement a UAE-native platform to reduce manual work. A strategic, hands-on role awaits.

Qualifications

• Runs finance in a high-volume, multi-currency operation across entities.
• Uses AI tools in daily finance reporting and operations.
• Builds systems rather than relying on spreadsheets.
• Flags problems before escalations and acts proactively.
• Not dependent on being chased to deliver results.

Responsibilities

• Own the daily cash cycle across all entities and currencies.
• Manage high-volume USD revenue and fund GBP/AED cards for ad spend.
• Create a live cash position view for leadership.
• Lead migration from Pleo/UK to Qashio UAE-native setup.
• Evaluate Whop's card platform for automation and reduce manual topping.
• Audit manual processes and implement SOPs across cash, payments, refunds.
• Manage external bookkeeping partner with accuracy and timeliness.
• Deliver a weekly cash and P&L snapshot in five bullets.

Skills

Finance operations

Treasury

Automation

Process design

Multi-currency

Multi-entity

Xero

Wise

Pleo

Qashio

AI in finance

Education

CIMA/ACCA/CA

Tools

Xero

Qashio

Pleo

Wise

Job description

What you're actually taking on

Four entities. Three currencies. $5M+ moving monthly. Ad accounts funded daily across GBP and AED. Revenue flowing from Whop into UAE structures. A payment infrastructure mid-transition. An external bookkeeping partner who needs managing to a standard.

The finance function works. It just works with too many manual steps, too much chasing, and not enough visibility for the people running the business.

Your job is to close that gap - clean systems, automated where possible, visible at a glance.

WHAT YOU'LL OWN

Cash flow and treasury

• Own the daily cash cycle across all entities
• Manage high-volume USD revenue from Whop into UAE accounts
• Fund GBP/AED corporate cards for Meta ad spend daily - ad accounts don't pause on your watch
• Build a live cash position view the founding team can read without asking

Payment infrastructure

• Lead the migration from Pleo/UK setup to Qashio (UAE-native)
• Evaluate Whop's virtual card platform for automated Meta spend
• Remove manual card-topping entirely - tracked, reconciled, automated

Systems and reporting

• Audit every manual process; automate what repeats
• Build SOPs across cash, payments, refunds, reconciliation; make sure they're followed
• Manage Emifast (external bookkeeping) on accuracy and timeliness across Xero
• Deliver a weekly cash and P&L view in five bullet points, not twenty tabs

Requirements

Who you are

You've run finance in a real operational environment — high transaction volume, multiple currencies, entities that each have their own quirks. You use AI tools in your day-to-day (seriously, not as a buzzword). You build systems rather than spreadsheets. You flag problems before they become escalations. You don't need to be chased.

You're probably not looking aggressively. You're in a role that works fine but doesn't stretch you, or one where the complexity was real but the scope wasn't.

Requirements

• 7+ years in finance operations, treasury, or hands-on senior finance
• Multi-currency, multi-entity experience at genuine transaction volume
• Systems builder - SOPs, automations, process design
• Xero, Wise, corporate card platforms (Pleo, Qashio or similar)
• Actively uses AI in finance reporting or operations
• Experience managing external bookkeeping or accounting partners

Highly desirable

• UAE / DMCC entity experience
• Performance marketing or high ad-spend environment
• CIMA, ACCA, or CA qualified

Benefits

What you get

• Direct line to founders - no layers, no politics
• Real operational complexity from day one
• Fully remote, contractor agreement
• Scope that grows with what you build