Executive Assistant

Allegro; Województwo świętokrzyskie; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Flexible hours (hybrid 4/1)

RSUs – discretionary long-term equity

Annual bonus

Well-located offices with modern tools

Cafeteria benefits plan

English classes

Training budget and internal mobility

Volunteer day

Social events

Job summary

Allegro Ltd. is seeking an Executive Assistant to join our Executive Office team in a hybrid role.

You will provide comprehensive administrative support to the Executive Team, enabling strategic initiatives and ensuring smooth daily operations across a multinational environment. You will manage complex calendars, prepare for meetings, draft executive communications, and coordinate on high-priority projects with diplomacy and efficiency.

Qualifications

• Minimum 3 years of experience supporting Executive Members or C-level managers.
• Experience in international environment preferred.
• Strong interpersonal skills and ability to build relationships across cultures.
• Excellent written and verbal communication.
• High analytical skills with data collection and analysis.

Responsibilities

• Serve as primary point of contact between Executives and stakeholders.
• Manage complex executive calendars and scheduling conflicts.
• Prepare Executives for meetings with agendas and briefings.
• Draft and manage executive-level communications and reports.
• Filter communications to focus executives on strategic decisions.
• Oversee high-priority projects and track progress.
• Coordinate with Executive Office Manager to align on priorities.

Skills

Executive support

Calendar management

Stakeholder comms

Diplomacy

Data collection

Proactive mindset

Cross-cultural sensitivity

Tools

Microsoft Office

Calendar tools

Slack

Job description

We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.

Your main responsibilities:

Serve as the primary point of contact between assigned Executives and internal/external stakeholders, managing communications and ensuring seamless coordination

Manage complex Executive calendars, prioritize meetings, and handle scheduling conflicts with efficiency and diplomacy

Prepare Executives for meetings by creating agendas, reviewing documents, and providing detailed briefings

Collaborate with leadership to support the planning, execution, and communication of key organizational initiatives

Draft, review, and manage executive-level communications such as emails, reports, and presentations

Filter and prioritize incoming communications, involving executives only when necessary to ensure their time is focused on strategic decisions

Oversee high-priority projects, tracking progress and ensuring objectives and deadlines are met

Work closely with the Executive Office Manager and team to align on priorities and maintain an organized, efficient work agenda

Provide administrative support for company-wide initiatives, events, and strategic planning

Take ownership of special assignments or tasks delegated by executives, demonstrating initiative and accountability

This is the right job for you if:

Minimum of 3 years of experience supporting Executive Members or C -Level managers, preferably in an international environment

Exceptional interpersonal skills with the ability to build relationships, foster collaboration, and gain the respect of stakeholders and colleagues

Ability to communicate effectively with diverse personalities and cultures

High level analytical skills and experience with data collection and analysis

A proactive, goal-driven, and business-oriented mindset

Ability to respond to pressure, deal with adversity, and overcome challenges

Category B driving licence is a plus

What we offer:

• Flexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.
• Long term discretionary incentive plan based on Allegro.eu shares (restricted stock units).
• Annual bonus based on your annual performance and company results.
• Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
• English classes that we pay for related to the specific nature of your job.
• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.

And that's just the beginning! You can read more about the benefits here.

#goodtobehere means that:

• You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
• You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast .
• You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
• You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.
• You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.