Administrative Assistant

Allegro; Województwo świętokrzyskie; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work model

Annual bonus

Stock units (RSUs)

Training budget

English classes

Office facilities

Job summary

Allegro Ltd. is seeking a dedicated Administrative Assistant to join our Executive Office Team in Poland.

You will provide comprehensive administrative support to Executive Assistants and engage with internal and external stakeholders to ensure smooth daily operations. The role requires organizing domestic and international travel, handling invoices and expenses, and overseeing documentation workflows across entities.

Qualifications

• 2+ years of experience in administrative support
• Proficiency in English at least B2 (written and spoken)
• Excellent organizational skills with ability to manage multiple priorities
• High degree of independence and ability to meet deadlines
• Strong communication and interpersonal skills to collaborate across the organization
• Proactive, goal-oriented mindset and initiative in tasks
• Sense of responsibility and ownership in driving initiatives to completion

Responsibilities

• Serve as primary administrative support to Executives Assistants and internal/external stakeholders
• Organize and manage complex domestic and international travel and logistics with attention to detail and traveler convenience
• Handle invoice payments and coordinate expense reports ensuring timely submission and compliance
• Oversee signature and documentation workflows across entities ensuring timely execution
• Collaborate with EAs and stakeholders to support team initiatives and company-wide events
• Work with Executive Office Manager to align priorities and maintain organized, efficient agendas
• Own special projects delegated by EAs demonstrating initiative and accountability
• Manage office supply orders and inventory efficiently

Skills

Administrative support

Organization

Communication

Travel logistics

Job description

We are seeking a dedicated and detail-oriented Administrative Assistant to join our Executive Office Team. In this key role, you will provide comprehensive administrative support to our Executive Assistants, contributing to the efficient and seamless operation of daily tasks.

Your main responsibilities:

Act as the primary administrative support to the Executive Assistants and internal/external stakeholders

Organize and manage complex domestic and international travel and logistics, ensuring a strong focus on detail, safety, and traveler convenience

Handle invoice payments and coordinate expense reports, ensuring timely submission and compliance with minimal or no supervision

Oversee signature and documentation workflows across all entities, ensuring timely execution and full process autonomy

Collaborate with EAs and stakeholders to provide administrative support for team initiatives and company-wide events, tracking progress against deadlines

Work closely with the Executive Office Manager and EAs to align priorities and maintain an organized, efficient agendas

Take ownership of special projects delegated by the EAs, demonstrating initiative, accountability, and high attention to detail

Manage office supply orders and inventory efficiently

This is the right job for you if:

At least 2 years of experience in an administrative support role, preferably within an international environment

English proficiency at a minimum B2 level (both written and spoken)

Exceptional organizational skills with a proven ability to manage multiple priorities effectively

High levels of independence in completing tasks and meeting deadlines

Excellent communication skills, with the ability to build trust and foster collaboration across the organization

A proactive, goal-oriented mindset, demonstrating initiative in every task

A strong sense of responsibility and ownership in driving initiatives to successful completion

Excellent interpersonal and communication skills, with an appreciation for diverse personalities, perspectives, and culture

What we offer:

• Flexible working hours in a hybrid model (4/1) - our hours can start between 7:00 a.m. and 10:00 a.m. We also have 30 days of occasional remote work.
• Long term discretionary incentive plan based on Allegro.eu shares (restricted stock units).
• Annual bonus based on your annual performance and company results.
• Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms).
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers).
• English classes that we pay for related to the specific nature of your job.
• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings.
• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal.
• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy.
  And that's just the beginning! You can read more about the benefits here .
  #goodtobehere means that:
  - You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners.
  - You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA. Want to get to know them better? Listen to the Allegro Podcast .
  - You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce.
  - You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth.
  - You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better.

Get to know our team, take a peek at our office life and check out what else we do at Allegro.