Executive Assistant to Executives (EMEA) | Calendar & Travel

PepsiCo Inc.; Kraków; On-site; PLN 71,000 - 87,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

PepsiCo Inc. in Kraków is seeking an Executive Assistant to provide high‑quality, end‑to‑end support to Executives across the EMEA region within a Shared Support model.

You will manage complex calendars, travel, expenses, meetings, and events with discretion and proactive communication. The role requires ownership mindset, strong governance of SLA/KPI, proficiency in ESS tools and Microsoft Office, and the ability to collaborate with peers, onboard new joiners, and continuously improve service

Qualifications

• 1-3 years of proven Executive Support or similar operational experience.
• Fluent English with strong communication skills.
• Advanced MS Office skills (Excel, PowerPoint, Outlook).

Responsibilities

• Manage end-to-end executive calendars with autonomy, prioritization, and confidentiality.
• Coordinate business travel and provide operational support throughout the travel cycle.
• Process, reconcile, and manage expense reports with accuracy and timeliness.
• Plan, coordinate, and execute meetings and events across EMEA.
• Maintain confidentiality and exercise mature judgment in handling sensitive information.
• Provide technical and administrative support using Outlook, Egencia, Concur, and related tools.
• Support preparation and coordination of meetings, materials, and information flow.

Skills

Fluent English

Calendar management

Proactive communication

MS Office proficiency

Independent worker

Tools

Egencia

Concur

Outlook

Job description

PepsiCo Inc. in Kraków is seeking an Executive Assistant to provide high‑quality, end‑to‑end support to Executives across the EMEA region within a Shared Support model.

You will manage complex calendars, travel, expenses, meetings, and events with discretion and proactive communication. The role requires ownership mindset, strong governance of SLA/KPI, proficiency in ESS tools and Microsoft Office, and the ability to collaborate with peers, onboard new joiners, and continuously improve service