Executive Assistant: Calendar, Travel & Confidential Ops

Kalamazoo Figure Skating Club; Poland; Remote; PLN 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive on-the-job training

Job summary

A regional sports organization in Poland is seeking a highly organized Executive Assistant to support its executive leadership. The successful candidate will manage complex schedules, handle confidential information, and ensure efficient departmental operations. Required qualifications include proven experience as an Executive Assistant, advanced proficiency in Google Suite and MS Office, and outstanding communication skills. Attention to detail and a proactive mindset are essential for success in this role.

Qualifications

• Proven experience as an Executive Assistant or Virtual Assistant.
• Strong problem-solving and decision-making abilities.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Managing complex calendar scheduling and travel arrangements.
• Preparing and organizing meeting materials and follow-up items.
• Taking detailed meeting minutes and maintaining accurate records.
• Coordinating and organizing company meetings, events, and celebrations.

Skills

Advanced proficiency in Google Suite

Expert knowledge of MS Office

Outstanding written and verbal communication skills

Exceptional organizational and time management capabilities

Proactive mindset with ability to work independently

Education

Bachelor's degree in Business, Marketing, or Communications

Tools

Asana

CRM tools

Analytics tools

Job description

A regional sports organization in Poland is seeking a highly organized Executive Assistant to support its executive leadership. The successful candidate will manage complex schedules, handle confidential information, and ensure efficient departmental operations. Required qualifications include proven experience as an Executive Assistant, advanced proficiency in Google Suite and MS Office, and outstanding communication skills. Attention to detail and a proactive mindset are essential for success in this role.