Executive Assistant & Calendar Maestro (Hybrid)

Vialto UK & Ireland; Katowice; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private health insurance - Luxmed

Multisport card

Additional life insurance

MyBenefit vouchers system

Job summary

Vialto UK & Ireland seeks an experienced Personal Assistant to support executives on client projects in a fast-paced, cross-border environment. You will manage calendars, plan meetings, and coordinate travel to ensure seamless operations.

You will act as the primary contact for the executive, coordinating with internal teams, clients, and partners, and preparing documents and presentations with precision. This hybrid role offers in-office collaboration three days a week.

Qualifications

• Fluent English required for internal and client communications.
• Excellent written and oral communication skills.
• Excellent attention to detail.
• Proven organizational and management skills.
• Fast learner with a collaborative mindset.
• Able to work as a team player or independently when needed.

Responsibilities

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings.
• Serve as the primary point of contact for the executive, handling correspondence and inquiries.
• Facilitate communication between the executive team, employees, clients, vendors and partners.

Skills

Fluent English

Communication skills

Attention to detail

Organizational skills

Quick learner

Team player

Job description

Vialto UK & Ireland seeks an experienced Personal Assistant to support executives on client projects in a fast-paced, cross-border environment. You will manage calendars, plan meetings, and coordinate travel to ensure seamless operations.

You will act as the primary contact for the executive, coordinating with internal teams, clients, and partners, and preparing documents and presentations with precision. This hybrid role offers in-office collaboration three days a week.