Executive Admin - Specialist - VVN Poland - UK

Vialto UK & Ireland; Katowice; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private health insurance - Luxmed

Multisport card

Additional life insurance

MyBenefit vouchers system

Job summary

Vialto UK & Ireland seeks an experienced Personal Assistant to support executives on client projects in a fast-paced, cross-border environment. You will manage calendars, plan meetings, and coordinate travel to ensure seamless operations.

You will act as the primary contact for the executive, coordinating with internal teams, clients, and partners, and preparing documents and presentations with precision. This hybrid role offers in-office collaboration three days a week.

Qualifications

• Fluent English required for internal and client communications.
• Excellent written and oral communication skills.
• Excellent attention to detail.
• Proven organizational and management skills.
• Fast learner with a collaborative mindset.
• Able to work as a team player or independently when needed.

Responsibilities

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings.
• Serve as the primary point of contact for the executive, handling correspondence and inquiries.
• Facilitate communication between the executive team, employees, clients, vendors and partners.

Skills

Fluent English

Communication skills

Attention to detail

Organizational skills

Quick learner

Team player

Job description

Company Description

Join the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems.

Company Description

Join the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems.

To be the best in the business, we cultivate a dynamic, highly collaborative culture that fuels the growth of our people. We invite you to inquire boldly, learn deeply, and grow endlessly with us. You’ll work alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work. We help our clients achieve their goals and imagine new possibilities. And we can do the same for you. Whatever your aspirations, Vialto can help you find your way.

Job Description

As an Specialist in Executive Admin team you will work as Personal Assistant for our clients.

Responsibilities for this position include but are not limited to

• Manage the executive's calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Serve as the primary point of contact for the executive, managing correspondence and inquiries.
• Facilitate communication between the executive team, employees, clients, vendors, and partners.

Qualification

• Fluent knowledge of English
• Excellent written and oral communication skills
• Excellent attention to detail
• Proven organizational and management skills
• Quick learner and strong collaborative approach to working
• Team player but able to work under own initiative

Additional Information

• This is a Fixed Term Contract, role is open in a hybrid working model with 3 days a week in the office
• We offer private health insurance - Luxmed
• Multisport card
• Additional life insurance
• MyBenefit vouchers system

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

Please note, AI is used as part of the application process