Executive Assistant (Fixed-Term Contract)

Aviva; Poland; Hybrid; PLN 150,000 - 190,000; Full time

Benefits offered by this job

Performance Bonus

Private medical care

Employee Shares Plan

Extra day off for birthday

Wellbeing Leave

Diversity Charter

Hybrid working model

Job summary

Aviva in Poland is seeking an experienced Executive Assistant to become a trusted partner to our CEO, helping coordinate strategic initiatives and governance activities across a global organisation.

You will work closely with senior leaders, preparing executive briefings and presentations, manage cross‑functional projects, and advance modern ways of working with AI tools including Microsoft Copilot, all while maintaining discretion.

Qualifications

• Experience supporting C-suite executives in a complex international organisation.
• Strong understanding of governance and executive decision-making.
• Experience coordinating projects and cross-functional initiatives.
• Excellent stakeholder management and communication skills.
• Advanced proficiency in Microsoft 365 and interest in AI.

Responsibilities

• Acting as a trusted partner to the CEO and supporting strategic priorities.
• Coordinating leadership meetings, governance forums and executive activities.
• Preparing executive briefings, presentations and reports.
• Tracking actions and decisions to ensure timely delivery.
• Coordinating strategic projects and cross-functional initiatives.
• Building relationships with senior stakeholders across Aviva.
• Supporting leadership events, town halls and employee engagement.
• Leveraging Microsoft Copilot and other digital tools to boost productivity.
• Handling confidential information with professionalism and discretion.

Skills

C-suite support

Stakeholder management

Executive communication

Organisational skills

Analytical skills

Education

Related degree or equivalent experience

Tools

Microsoft 365

Microsoft Copilot

Job description

Hi, we're glad you're here! We are hiring to our Aviva Services Excellence Centre. Take a look at our job description, maybe it suits you or one of your friends?

About the role

We're looking for an experienced Executive Assistant to become a trusted partner to our CEO and support the delivery of key business priorities.

You’ll work closely with senior leaders, helping coordinate strategic initiatives, governance activities, leadership communications, and business planning.

You’ll be at the heart of the organisation, ensuring priorities move forward and leaders can focus on making impactful decisions.

Why this role?

This is a unique opportunity to gain exposure to senior leadership and contribute directly to strategic decision-making in a global organisation.

You’ll work across multiple business areas, coordinate high‑impact initiatives, and help shape modern ways of working through technology and AI‑enabled solutions, including Microsoft Copilot.

What will you be doing?

• Acting as a trusted partner to the CEO, supporting strategic priorities and key initiatives.
• Coordinating leadership meetings, governance forums, and executive activities.
• Preparing executive briefings, presentations, reports, and communications.
• Tracking actions, decisions, and business priorities to ensure timely delivery.
• Coordinating strategic projects and cross-functional initiatives.
• Building strong relationships with senior stakeholders across Aviva.
• Supporting leadership events, town halls, and employee engagement activities.
• Leveraging Microsoft Copilot and other digital tools to improve productivity and ways of working.
• Handling confidential information with professionalism and discretion.

What we're looking for

• Experience supporting C-suite executives or senior leaders in a complex international organisation.
• Strong understanding of business operations, governance, and executive decision‑making.
• Experience coordinating projects, leadership initiatives, and cross-functional activities.
• Excellent stakeholder management, communication, and organisational skills.
• Ability to proactively identify priorities, risks, and opportunities.
• Strong analytical skills and experience preparing executive-level presentations and materials.
• Advanced proficiency in Microsoft 365 tools.
• Interest in AI and digital innovation, including Microsoft Copilot.
• Ability to thrive in a fast-paced environment with competing priorities.
• High level of discretion and professionalism.
• Fluency in Polish, both spoken and written.
• Professional English language skills (minimum B2 level).
• Relevant degree or equivalent professional experience.

In Aviva Services Excellence Centre, we provide:

• Contract of employment
• Performance Bonus
• Private medical care (ENEL-MED)
• Cafeteria system of benefits (e.g. MultiSport card)
• baby leave - 6 weeks leave for second parent
• shortened working time after parental leave
• Employer-funded group insurance
• Employee Shares Plan
• Extra day off for birthday
• Paid time off to volunteer
• Additional leave acquired over the years in the company (even 5 days more in a year)
• Wellbeing Leave - additional two weeks paid leave after 10 years of service
• Psychological support consultations
• Access to the e-learning platforms
• Internal employee referral program
• Hybrid working model from Poland with a few days in Warsaw office per week
• Attractive office location in Warsaw - Gdański Business Center
• Additional entitlements for people with disabilities - Work Without Barriers
• Work environment that promotes diversity - Diversity Charter

Do you see yourself in Aviva Services Excellence Centre?

Aviva is for everyone!

We've been ranked the #1 Best Workplace in Poland for a second year in a row and a top choice for Millennials by Great Place to Work!

As a signatory to the Diversity Charter, Aviva applies a policy of equal treatment and creates a work environment that is friendly to people with disabilities. We do not require from candidates the date of birth, marital status and attached photos to your CV. We encourage all individuals regardless of gender to apply.

Most of our people are smart working - spending also time in our office - combining the benefits of flexibility, with time together with colleagues.

We're inclusive - we welcome applications from people with diverse backgrounds and experiences.

Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. So, regardless of gender, why not apply and try!