Executive Administrative Assistant – Onsite Warsaw

A.P. Moller - Maersk; Województwo mazowieckie; Presencial; PLN 60.000 - 90.000; Jornada completa

Descripción de la vacante

Maersk Warsaw Global Service Centre seeks an organised Administrative Assistant to support the site leadership team and maintain smooth office operations. You will manage calendars, arrange domestic and international travel, process expenses, and coordinate rooms and events.

The role requires strong communication, attention to detail, and the ability to work with senior stakeholders. Fluent English and Polish, a Category B driving licence, and MS Office proficiency are essential.

Formación

• Experience providing administrative support to senior leaders.
• Strong calendar management and travel coordination skills.
• Excellent communication and multitasking abilities.
• Proficient with MS Office and privacy handling.

Responsabilidades

• Manage calendars, meetings, and leadership scheduling requirements.
• Coordinate travel arrangements and visa coordination where required.
• Process expenses, invoices, and travel settlements.
• Coordinate meeting rooms, events, workshops, and off-site activities.
• Support visiting executives by organizing travel logistics, facilities, and meetings.
• Build strong relationships with leaders, colleagues, vendors, facilities teams, and IT support functions.
• Ensure administrative requests are handled efficiently and professionally.
• Maintain a seamless experience for employees, visitors, and stakeholders.

Conocimientos

Organisational skills

Communication skills

Proactive mindset

Stakeholder management

Attention to detail

Travel coordination

Driving licence

Bilingual English/Polish

Herramientas

Microsoft Office

Descripción del empleo

Maersk Warsaw Global Service Centre seeks an organised Administrative Assistant to support the site leadership team and maintain smooth office operations. You will manage calendars, arrange domestic and international travel, process expenses, and coordinate rooms and events.

The role requires strong communication, attention to detail, and the ability to work with senior stakeholders. Fluent English and Polish, a Category B driving licence, and MS Office proficiency are essential.