Engineering Administrative Assistant: Detail-Oriented Support

Jobsoid Inc.; Poland; Remote; PLN 50,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Holidays

401(k) contributions

Training & development

Collaborative environment

Job summary

ParkEPS is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support to its engineering and business teams. The role involves coordinating schedules, maintaining records, preparing documents, and ensuring administrative processes run smoothly.

The candidate will support project documentation, meetings, and internal communications, while handling confidential information with discretion.

Qualifications

• 2+ years of experience in administrative support or similar role.
• Candidates should have strong organizational and time-management skills.
• Excellent written and verbal communication abilities are required.
• Attention to detail and accuracy are essential for handling records and documents.

Responsibilities

• Provide administrative support to engineering, project management, and leadership teams.
• Prepare, format, and maintain reports, correspondence, spreadsheets, and business documents.
• Manage calendars, meetings, appointments, and internal schedules.
• Maintain accurate electronic and physical records.
• Enter and update project, customer, vendor, and administrative information.
• Assist with preparing project documentation, presentations, and meeting materials.
• Coordinate internal communications and respond to routine inquiries.
• Organize and maintain files to ensure documents are easily accessible.
• Assist with processing invoices, purchase orders, expense reports, and other administrative records.
• Track project-related information and follow up on outstanding administrative tasks.
• Coordinate with vendors, clients, and internal departments when necessary.
• Assist with office supply management and general office organization.
• Support onboarding and other employee-related administrative activities.
• Handle confidential business and personnel information appropriately.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Detail-oriented

Teamwork

Independent working

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office (Word/Excel/Outlook)

Job description

ParkEPS is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support to its engineering and business teams. The role involves coordinating schedules, maintaining records, preparing documents, and ensuring administrative processes run smoothly.

The candidate will support project documentation, meetings, and internal communications, while handling confidential information with discretion.