EMEA Marketing Operations & Projects Specialist

BD; Wrocław; On-site; PLN 73,000 - 101,000; Full time

Job summary

BD Warsaw is seeking an Administrative Coordinator to support the EMEA marketing team. You will manage admin tools, coordinate documentation, and track actions across multiple projects, ensuring timely updates and clear ownership.

You will also help with product registrations, publishing announcements, and maintaining communications to reach diverse audiences. English fluency is required; travel up to 20–30% may be needed.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Life Sciences, or related field.
• 1–3 years of experience in administrative coordination, project coordination, marketing operations or healthcare/medtech environments.
• Strong organizational and follow-up skills with ability to manage multiple workstreams.
• Excellent interpersonal and communication skills; fluent English; additional European language a plus.

Responsibilities

• Own administrative support tools for the EMEA marketing team and ensure proper usage and guidance.
• Support product registration activities, track actions, deadlines and risks, and ensure timely closures.
• Coordinate EMEA initiatives, plan milestones, prepare meetings and deliver outputs.
• Manage distribution lists and EMEA marketing communications, ensuring timely releases.
• Collaborate with global stakeholders to secure visibility and coordinate responses.
• Publish Flow Gazette and Newsflow with timelines and input from stakeholders.
• Maintain EMEA presentations and documentation aligned with messaging standards.
• Contribute to Showpad, CKB, and repositories, ensuring content quality and usability.

Skills

Administrative coordination

Project coordination

Communication

MS Office

PowerPoint

Excel

Education

Bachelor’s degree in Business Administration, Marketing, Life Sciences, or related

Tools

Salesforce.com

Showpad

Veeva

BuySmart

Interaction Hub

Job description

BD Warsaw is seeking an Administrative Coordinator to support the EMEA marketing team. You will manage admin tools, coordinate documentation, and track actions across multiple projects, ensuring timely updates and clear ownership.

You will also help with product registrations, publishing announcements, and maintaining communications to reach diverse audiences. English fluency is required; travel up to 20–30% may be needed.