Elite Executive Assistant to VP of Sales

SOTI; Polska; On-site; PLN 80,000 - 120,000; Full time

Job summary

SOTI is seeking an Executive Assistant to support our Senior Executive in day-to-day operations, proactively creating capacity by refining workflows in a self-managing environment. You will be the first point of contact, ensuring tasks are organized and prioritized to drive strategic initiatives with integrity.

Responsibilities include calendar and travel management, handling confidential information, preparing pre-read materials, and coordinating meetings.

Qualifications

• High level of administrative/organization skills.
• Strong written and oral communication.
• Experience building reports and analysis.
• Proficient in MS Excel and PowerPoint.
• Ability to multi-task and meet deadlines.

Responsibilities

• Provide executive assistance to the Senior Executive, handling highly confidential information with accuracy.
• Identify Executives' needs and prepare required information/pre-read documents.
• Review inbox and route urgent issues appropriately.
• Manage and maintain calendars for Executives.
• Coordinate travel arrangements, issue tickets and itineraries in advance; prepare required documentation.
• Process and submit business expenses; prepare quarterly executive recap.
• Organize meeting rooms and logistics including invitations and AV equipment.
• Coordinate mail and deliveries with discretion and confidentiality.
• Adapt to changes in role and take on ad-hoc projects as required.

Skills

Administrative skills

Interpersonal skills

Communication skills

Time management

Problem solving

Tools

MS Excel

PowerPoint

Job description

SOTI is seeking an Executive Assistant to support our Senior Executive in day-to-day operations, proactively creating capacity by refining workflows in a self-managing environment. You will be the first point of contact, ensuring tasks are organized and prioritized to drive strategic initiatives with integrity.

Responsibilities include calendar and travel management, handling confidential information, preparing pre-read materials, and coordinating meetings.