Executive Assistant to VP Sales

SOTI; Polska; On-site; PLN 80,000 - 120,000; Full time

Job summary

SOTI is seeking an Executive Assistant to support our Senior Executive in day-to-day operations, proactively creating capacity by refining workflows in a self-managing environment. You will be the first point of contact, ensuring tasks are organized and prioritized to drive strategic initiatives with integrity.

Responsibilities include calendar and travel management, handling confidential information, preparing pre-read materials, and coordinating meetings.

Qualifications

• High level of administrative/organization skills.
• Strong written and oral communication.
• Experience building reports and analysis.
• Proficient in MS Excel and PowerPoint.
• Ability to multi-task and meet deadlines.

Responsibilities

• Provide executive assistance to the Senior Executive, handling highly confidential information with accuracy.
• Identify Executives' needs and prepare required information/pre-read documents.
• Review inbox and route urgent issues appropriately.
• Manage and maintain calendars for Executives.
• Coordinate travel arrangements, issue tickets and itineraries in advance; prepare required documentation.
• Process and submit business expenses; prepare quarterly executive recap.
• Organize meeting rooms and logistics including invitations and AV equipment.
• Coordinate mail and deliveries with discretion and confidentiality.
• Adapt to changes in role and take on ad-hoc projects as required.

Skills

Administrative skills

Interpersonal skills

Communication skills

Time management

Problem solving

Tools

MS Excel

PowerPoint

Job description

SOTI is committed to providing its employees with endless possibilities; learning new things, working with the latest technologies and making a difference in the world.

SOTI does not charge any fees at any stage of the recruitment process. You can verify the authenticity of any SOTI job opportunities by visiting SOTI Careers. SOTI shall not be liable for any fraudulent recruitment activities carried out by unauthorized individuals or organizations.

Job Title: Executive Assistant to VP, Sales

Location: Poland, Romania or Czechia

Role Type: EOR/GEO

Languages: Fluent English + one additional language (Spanish, Italian, Polish, Turkish or Arabic)

Who We Are

At SOTI, we are committed to delivering best in class mobile and IoT device management solutions. We are looking for out of the box thinkers that appreciate the art of creating great software. To us, being visionary is more important than doing things the way they've always been done.

What We're Looking For

An Executive Assistant to support our Senior Executive in their day to day operations and management of the business, proactively creating capacity by adapting effective workflow systems and processes in a self-managing environment on a timely and accurate basis. You will serve as the first point of contact, controlling activities to ensure they are organized and prioritized to maintain focus on implementation of strategies, and disciplines to achieve the business strategic direction with utmost integrity.

What You'll do

• Provide executive assistance to the Senior Executive. This involves diversified and extremely confidential information are dealt with a high degree of accuracy. You will be involved with complex duties of an executive administrative nature relating to the daily routine and relationship management.
• Ensures Executives' needs are proactively identified and provide required information/pre-read documents to complete duties.
• Reviews inbox of the Executive and handles/refers issues of an urgent nature.
• Manages and maintains their calendars.
• Manages travel arrangements, ensures necessary tickets and itineraries are received in ample time to departure, and that required correspondence, documentation are prepared and available for Executives.
• Manages the business expenses ensuring submissions are presented for approval when required, submits quarterly executive recap.
• Responsible for ensuring suitable meeting rooms are selected and manages the logistics e.g. room arrangements, attendance, invitations, audio visual and electronic equipment, catering needs, etc.
• Coordinates incoming and outgoing mail with discretion and confidentiality.
• Understands and accepts change as it relates to the role.
• All other duties as assigned.
• Take on Ad-hoc projects as and when required.

Qualifications

• A self-starter with a high degree of initiative and a can-do attitude.
• Must possess a high level of administrative/organization, as well as interpersonal and communication skills.
• Effective communication skills - written and oral.
• Service-oriented attitude - team player. Strong interpersonal relationship skills in working effectively with various levels of staff including executives and senior management.
• Ability to multi-task and prioritize workload to meet deadlines
• Ability to work efficiently and accurately with minimal supervision
• Strong problem solving skills and resourceful in working with others.
• Strong technical competence in MS Excel and Power Point.
• High degree of client focus.
• Passion for modern technology.
• Must have experience in building reports and analysis.

About SOTI

SOTI is the world's most trusted provider of mobile and IoT management solutions, with more than 17,000 enterprise customers and millions of devices managed worldwide. SOTI's innovative portfolio of solutions and services provide the tools organizations need to truly mobilize their operations and optimize their mobility investments. SOTI extends secure mobility management to provide a total, flexible solution for comprehensive management and security of all mobile devices and connected peripherals deployed in an organization. At SOTI, we celebrate the uniqueness of our global teams and are proud to be an equal opportunity workplace. We are curious problem solvers who are committed to bringing the best mobile and IoT management solutions to market. We offer careers with #EndlessPossibilities.

We are committed to providing accessible employment practices that are in compliance with the requirements under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify People & Culture at [e-mail].