Administrative Assistant

Antmicro; Wrocław; On-site; PLN 50,000 - 84,000; Full time

Job summary

Antmicro in Poznan is seeking an Administrative Associate to help run the office and front desk communications, ensuring smooth daily operations and effective collaboration across teams.

You will handle documents, procurement, event support, and basic HR tasks while maintaining order and a friendly, proactive approach in a fully on-site role in Poland.

Fluent Polish and English are required, and you will work closely with external partners and vendors to keep the office organized and welcoming.

Qualifications

• 2+ years of administrative experience.
• Computer literate and familiar with office suite tools.
• Well organized with an eye for detail.
• Kind and outgoing attitude.
• Polish proficiency at least C1 (speaking and writing).
• Fluent English (spoken and written, B2 or better).
• Keen to learn and take on new responsibilities.
• Flexible and adaptable to changing needs.
• Full-time employment only (no B2B or agencies).
• Valid work permit for Poland/EU.

Responsibilities

• Make sure the office runs smoothly.
• Basic document control in cooperation with your team.
• Basic office HR tasks.
• Office procurement and purchasing.
• Manage deliveries and mail in the office.
• Assist in organizing and participating in company events.
• Coordinate with external companies as needed.
• Small office purchasing.

Skills

Administrative experience

Polish language proficiency

English language proficiency

Office suite proficiency

Tools

Office suite tools

Job description

Do you wish to shape the future of computing systems? Join the Antmicro team in Poznan to help run lively international office and front desk communication with people who are passionate about new technologies and open source.

In the administrative team we take care of office organization, logistics, and administrative tasks that help the company run effectively. Additionally, we organize and actively participate in internal and external company events. We collaborate closely with other teams to ensure clear communication and efficient organization of work. Finally, our team supports day-to-day operations of the company by handling documentation and internal processes.

If getting things done, supporting fluent team work and bringing order into creativity are your natural features, this may be the job offer you have been looking for.

Your duties will include:

• Making sure the office runs smoothly
• Basic document control in cooperation with your team
• Basic office HR
• Office procurement
• Managing deliveries and mail in the office (incoming and outgoing)
• Assistance in organising and participation in company events
• Effective management of cooperation with external companies
• Small office purchasing

Requirements:

• 2+ years of administrative experience
• Computer literate and familiar with office suite tools
• Well organized and with an eye for detail
• Kind and outgoing attitude
• Fully proficient Polish (minimum C1 in speaking and writing)
• Fluent spoken and written English (B2 or better)
• Keen to learn and take on new responsibilities
• Flexibility
• Full-time employment only (no B2B, no agencies)
• Valid work permit for Poland/European Union

We reserve the right to reply only to selected applications.

Please include the following in your CV:

"Pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27th April 2016, I hereby consent to the processing of personal data included in my job offer for the purpose of the present and future recruitment by Antmicro."

Applicants have the right to withdraw their consent, demand the data controller (Antmicro: [e-mail]) to provide access, rectify, delete and limit processing of their personal data, as well as the right to object against the processing thereof and to lodge a complaint with a supervisory authority.