Document Controller - Hybrid Role with Growth

Buro Happold Limited; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Hybrid working arrangements

Language learning programmes

Multisport card

Career development

Job summary

Buro Happold is seeking a meticulous Document Controller to join the Project Delivery Management team in Warsaw or Lublin. You will manage project documentation and information flows, acting as a central point for document control across multiple projects.

You will ensure documentation is accurate, compliant with QMS, and archived properly, while supporting SharePoint sites, meeting minutes, and project reporting.

Qualifications

• Secondary education or higher.
• Experience in an administrative, document control or project support role.
• Excellent communication skills and confidence working with project teams and senior stakeholders.
• Strong organisational skills with the ability to prioritise and manage multiple tasks.
• Ability to work accurately under pressure and meet deadlines.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Fluent Polish and good English language skills.
• A proactive, customer-focused approach and willingness to take ownership of responsibilities.
• Interest in improving processes and ways of working.

Responsibilities

• Manage the full document control lifecycle, including registration, distribution, storage and archiving of project documentation.
• Upload, process, file and distribute documents via email, SharePoint, project extranets and CDEs.
• Ensure project teams have access to the latest approved versions of documents and information.
• Maintain document registers, correspondence logs and issue sheets.
• Implement and tailor document control processes to individual projects.
• Support QA audits and documentation reviews.
• Coordinate document submissions and support project milestones.

Skills

Communication

Organisational skills

Time management

Polish fluency

Customer-focused

Education

Secondary education+

Tools

MS Word

MS Excel

SharePoint

Autodesk AutoCAD

Revit

CDE

Job description

Buro Happold is seeking a meticulous Document Controller to join the Project Delivery Management team in Warsaw or Lublin. You will manage project documentation and information flows, acting as a central point for document control across multiple projects.

You will ensure documentation is accurate, compliant with QMS, and archived properly, while supporting SharePoint sites, meeting minutes, and project reporting.