Service Documentation & Compliance Lead (Hybrid)

Getinge; Plewiska; Hybrid; PLN 90,000 - 120,000; Full time

Job summary

Getinge Poland is seeking a documentation specialist to manage the lifecycle of service checklist documentation, acting as the main liaison between Field Service, Legal Manufacturers, Quality, and related stakeholders. You will ensure updates are captured, coordinated, implemented, and released in compliance with QMS and document control requirements.

The role requires 3–5 years in documentation or regulated environments, with experience in DMS and strong English communication.

Qualifications

• 3–5 years in documentation, document control, quality systems, or regulated environments.
• Experience with document management systems and controlled documentation processes.
• Understanding of QMS and document control requirements.
• Experience coordinating activities across multiple stakeholders.
• Medical device industry experience preferred.
• Experience supporting audits, compliance activities, or regulated documentation processes is advantageous.

Responsibilities

• Manage change request intake through a shared mailbox.
• Review and structure requests received in various formats.
• Coordinate with stakeholders to clarify requirements and align on documentation updates.
• Translate approved changes into actionable tasks and coordinate implementation.
• Manage document lifecycle activities within the QMS/DMS, including release, publication, archival, and record maintenance.
• Maintain revision control and ensure access to current approved documentation.
• Ensure documentation quality, compliance, and audit readiness.
• Plan, prioritize, and coordinate workload across documentation resources.
• Provide day-to-day coordination and guidance to documentation administrators.
• Coordinate updates with external partners and support digitalization initiatives.
• Support global CAPAs as CAPA owner, CAPA action owner, or other role as assigned, with responsibility for executing tasks related to service quality / documentation.
• Other responsibilities as assigned.

Skills

Stakeholder coordination

Attention to detail

Organization

English communication

Documentation management

Quality systems knowledge

Tools

Adobe Acrobat Pro

Microsoft Office Suite

Document Management Systems (DMS)

Job description

Getinge Poland is seeking a documentation specialist to manage the lifecycle of service checklist documentation, acting as the main liaison between Field Service, Legal Manufacturers, Quality, and related stakeholders. You will ensure updates are captured, coordinated, implemented, and released in compliance with QMS and document control requirements.

The role requires 3–5 years in documentation or regulated environments, with experience in DMS and strong English communication.