Document Controller: Drive Project Docs & QA Excellence

Buro Happold Engineer India Private Limited; Województwo lubelskie; Hybrid; PLN 64,000 - 100,000; Full time

Benefits offered by this job

Flexible hybrid work

Private medical care

Career development

Job summary

Buro Happold in Poland seeks a Document Control specialist to join the Project Delivery Management team, based in Warsaw or Lublin. You will manage project documentation, ensure proper versioning, and support information flows across multidisciplinary teams.

The role requires fluent Polish and good English, strong organisational skills, and experience in administrative or document control roles. We offer hybrid working, private medical care, and development opportunities across Europe.

Qualifications

• Secondary education or higher.
• Experience in administrative, document control or project support roles.
• Excellent communication skills with project teams and stakeholders.
• Strong organisational skills with ability to prioritise multiple tasks.
• Ability to work accurately under pressure and meet deadlines.
• Proficiency in Microsoft Word and Excel.
• Fluent Polish and good English.
• Proactive and customer-focused approach; ownership of responsibilities.
• Interest in improving processes and ways of working.

Responsibilities

• Manage document control lifecycle across projects, including registration, distribution, and archiving.
• Upload, file, and distribute documents via email, SharePoint, and CDE.
• Ensure latest approved versions are accessible to project teams.
• Maintain document registers, logs, and issue sheets per procedures.
• Support QMS audits and documentation reviews.
• Coordinate document submissions and milestone deliveries.
• Assist with SharePoint sites, meeting minutes, and project reporting.

Skills

Administrative experience

Communication skills

Organisational skills

MS Word & Excel

Polish language

English language

Attention to deadlines

Process improvement mindset

Education

Secondary education or higher

Tools

SharePoint

Autodesk AutoCAD

Revit

Common Data Environments (CDE)

Job description

Buro Happold in Poland seeks a Document Control specialist to join the Project Delivery Management team, based in Warsaw or Lublin. You will manage project documentation, ensure proper versioning, and support information flows across multidisciplinary teams.

The role requires fluent Polish and good English, strong organisational skills, and experience in administrative or document control roles. We offer hybrid working, private medical care, and development opportunities across Europe.