Customs Coordinator

Portwest; Czeladź; On-site; PLN 60,000 - 100,000; Full time

Job summary

Portwest in Czeladź, Poland invites applications for a Customs Coordinator on a 2-year contract. You will coordinate and supervise customs clearance and international trade operations, ensuring compliance with regulations and accurate documentation.

Responsibilities include preparing documentation, liaising with authorities and partners, applying Incoterms, and maintaining records across departments to support timely deliveries.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain, International Trade, Business Administration, or a related field.
• 2+ years of experience in customs clearance or logistics operations.
• Proficiency in Incoterms and tax compliance.
• Good command of English (written and spoken).
• Experience with ERP or logistics management systems.
• Excel and MS Office skills.
• Strong organizational and cross-functional coordination skills.
• Ability to work independently and as part of a team.
• Ability to manage multiple tasks and meet deadlines.
• Knowledge of customs procedures and international trade regulations.

Responsibilities

• Coordinate and supervise customs clearance and international trade operations.
• Prepare and verify import/export documentation.
• Ensure compliance with customs, tax regulations.
• Coordinate with logistics partners, authorities, and internal departments.
• Apply Incoterms in import/export operations.
• Maintain accurate logistics and customs records.
• Support transportation and delivery coordination for customer orders.
• Liaise with freight forwarders, couriers, and transport providers.
• Monitor regulatory changes related to customs.
• Collaborate with warehouse, accounting, sales, and delivery planning teams.

Education

Bachelor’s degree in Logistics, Supply Chain, International Trade, Business Administration, or a related field

Tools

ERP Systems

MS Excel

MS Office

Job description

PORTWEST, a leading global manufacturer of safety wear, workwear and PPE is currently seeking applications for the position of Customs Coordinator in Czeladź, Poland on a 2-year contract reporting to Group Customs Manager. Founded in 1904, Portwest has become one of the fastest growing workwear companies in the world currently employing over 6,000 staff worldwide. With 1400 styles across more than 20 ranges, we design, manufacture and distribute market leading workwear, safety wear and PPE in fully owned production facilities.

We’re on a mission to become the world’s most requested PPE and Safety Wear Brand.

JOB SUMMARY:

Responsible for coordinating and supervising customs clearance and international trade operations, including the preparation and verification of import/export documentation, compliance with customs and tax regulations, and coordination with logistics partners, customs authorities, and internal departments. Ensures efficient execution of transport, delivery, and customs processes while maintaining accuracy, regulatory compliance, and smooth cross-functional collaboration across the supply chain.

KEY RESPONSIBILITIES

• Prepare, verify, and manage customs, transport, and international trade documentation
• Audit of customs documentation and process
• Coordinate customs clearance processes and cooperate with customs agencies
• Liaise with freight forwarders, courier companies, and transport providers
• Ensure compliance with customs, tax, and international trade regulations
• Apply Incoterms in import/export operations
• Coordinate import, export, and transit activities across departments
• Work closely with warehouse, accounting, sales, and delivery planning teams
• Monitor regulatory changes related to customs and taxation
• Maintain accurate logistics and customs records and declarations
• Support transportation and delivery coordination for customer orders
• Build and maintain strong relationships with contractors and external partners
• Ensure accuracy and completeness of customs documentation
• Perform additional operational and administrative tasks as assigned by management

REQUIERMENTS

• Bachelor’s degree in Logistics, Supply Chain, International Trade, Business Administration, or a related field
• 2+ years of experience in customs clearance, import/export, or logistics operations
• Good command of English (written and spoken) preferred
• Strong knowledge of customs procedures, international trade regulations, and tax compliance
• Practical knowledge of Incoterms
• Experience preparing and verifying customs and transport documentation
• Experience cooperating with customs authorities, freight forwarders, and courier companies
• Proficiency in ERP, customs, or logistics management systems
• Good knowledge of Microsoft Excel and MS Office tools
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Strong communication and cross-functional coordination skills
• Analytical thinking and problem-solving abilities
• Ability to work independently and as part of a team

COMPANY AWARDS

• Great Place To Work 2024
• Private Irish Business of the year – Export Industry Awards 2025
• Silver Ecovadis Sustainability Rating 2025

Applicants must have a right to live and work in the relevant jurisdiction.

Portwest is an equal opportunity employer. All applicants will be considered for employment without attention to age, gender, race, religion, sexual orientation, civil status, veteran status, family status, disability status or membership of a minority group.