Coordinator - Executive Support

AMS; Kraków; On-site; PLN 60,000 - 80,000; Full time

Benefits offered by this job

Volunteer day

Competitive benefits package

Flexible work options

Career development opportunities

ERGs and community

Supportive team culture

Job summary

AMS in Kraków seeks a Coordinator - Executive Support to assist senior leaders in a fast-paced, global environment. You will join a collaborative team, handle diary management, format documents, and manage general admin tasks while building exposure to executive stakeholders.

The role emphasizes organization, discretion, and a willingness to learn, with guidance from experienced Assistants and a supportive culture.

Qualifications

• Excellent English in writing, speaking and comprehension.
• Ability to prioritise and manage competing demands in a fast-paced env.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office and related tools.
• Adaptability in a dynamic, evolving environment.
• Strong problem-solving and decision-making skills.
• Ability to build trust and maintain integrity.
• Interest in learning about business operations.
• Ability to work with reports and basic data analysis.
• Experience managing complex inboxes, calendars and schedules.
• Experience supporting meetings or events is beneficial.
• Executive Assistant experience not essential.

Responsibilities

• Support Directors and the Executive Support team across admin, operational, and coordination activities.
• Support with diary management for Directors as needed.
• Provide operational support to allocated Directors and teammates.
• Format documents, presentations, and letters as required.
• Support with reports as needed.
• Provide general admin support including expenses, invoices, AMS content, and approvals/workflow in Workday and D365.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Excellent English

Prioritization

Attention to detail

Microsoft Office

Adaptability

Problem solving

Integrity

Data reporting

Inbox management

Calendar management

Meetings support

EA experience not required

Tools

Workday

D365

Job description

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

https://www.weareams.com/

The Role:

Your next opportunity shouldn't depend on your last job title but on your skills.

At AMS, we focus on skills, potential, and the ability to grow. We are looking for a Coordinator - Executive Support who is highly organised, proactive, and enjoys supporting senior leaders in a fast-paced environment. This is an excellent opportunity for someone looking to develop a career in Executive Support and gain exposure to senior stakeholders across a global organisation.

This is a great opportunity to join an experienced and supportive Executive Support team. You'll work alongside skilled Executive Assistants who will provide guidance, training, and ongoing support as you build your experience.

We have strong processes, established ways of working, and a collaborative team culture, so you won't be expected to know everything from day one.

The role offers exposure to senior leaders across the business, opportunities to develop new skills, and the chance to grow your career within Executive Support.

If you have strong organisational skills, a positive mindset, and the willingness to learn, this position is for you.

Key Accountabilities:

• Support Directors and the Executive Support team across a variety of administrative, operational, and coordination activities that help the business run smoothly
• Support with diary management for Directors as needed
• Provide operational support to allocated Directors and teammates
• Format documents, presentations, and letters as required
• Support with reports as needed
• Provide general administrative support including but not limited to: submitting expenses, arranging for payment of invoices where necessary, AMS Appreciate content, maintaining Workday and D365 approvals and workflow, and maintaining an efficient electronic filing system
• Maintain confidentiality and handle sensitive information with discretion

Skills & Requirements:

• Excellent English (written, verbal, and comprehension)
• Demonstrated ability to effectively prioritize demands and manage capacity in a fast-paced environment
• Exceptional attention to detail and commitment to accuracy
• Proficiency in Microsoft Office applications and technology tools
• Ability to adapt quickly and perform effectively in a dynamic and evolving environment
• Strong problem-solving skills, with the ability to identify solutions and drive outcomes
• Proven ability to build trust, establish credibility, and maintain the highest standards of integrity
• An interest in learning about business operations and processes
• Capability in working with reports and basic data analysis
• Experience managing complex inboxes, calendars, schedules, and competing priorities is a great asset
• Experience supporting meetings, events, or team activities would be beneficial
• Previous Executive Assistant experience is not essential

Why AMS?

At AMS, we come from every walk of life - and that's what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world's leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We're committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.