Principal - Executive Recruiting Administration

Alexander Mann Solutions; Kraków; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid model

Volunteer day

ERGs

Career development

Flexible working locations

Job summary

Alexander Mann Solutions in Kraków is seeking a Principal Executive Recruitment Administrator to coordinate interview logistics for senior executive hiring. You will manage complex calendars, provide white-glove service to senior leaders, and partner with executive recruiters and hiring managers across Technology, Operations, and Corporate Functions.

The role requires 3+ years in recruitment coordination, impeccable discretion, and a strong focus on candidate experience.

Qualifications

• 3+ years of recruitment coordination or recruitment administration experience, focusing on ED/MD/VP/c-suite hiring.
• Proven experience providing white-glove, high-touch support to senior executives and candidates.
• Expertise in managing complex interview scheduling across multiple stakeholders and time zones.

Responsibilities

• Manage complex interview scheduling and recruitment coordination for executive-level hiring.
• Provide exceptional white-glove service to senior leaders, executives, and key stakeholders.
• Coordinate interviews across multiple business areas and functions.

Skills

Executive scheduling

Calendar management

High-touch support

Confidentiality

Outlook proficiency

Stakeholder coordination

Cross-functional collaboration

Multitasking

Tools

Outlook

Job description

Location:

Krakow - 3 days a week onsite (Hybrid)

Hours:

40 hours per week full time

Job type:

Permanent

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organizations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

At AMS, we focus on skills, potential, and the ability to grow.

We are seeking a Principal Executive Recruitment Administrator with a strong track record of coordinating and facilitating interview logistics for senior executive hiring. The ideal candidate will excel at managing complex schedules, ensuring a seamless candidate experience, and partnering closely with executive recruiters, hiring leaders, and stakeholders throughout the recruitment process.

Key Accountabilities

• Manage complex interview scheduling and recruitment coordination for executive-level hiring across the organization.
• Provide exceptional white-glove service to senior leaders, executive candidates, and key stakeholders.
• Coordinate interviews across multiple business areas, including Technology, Operations, Infrastructure, ISG, and Corporate Functions.
• Facilitate and manage high-volume calendar coordination involving executives with demanding schedules.
• Serve as the primary point of contact for candidates throughout the interview process, ensuring a seamless and professional experience.
• Handle highly confidential information with the utmost discretion and professionalism.
• Partner closely with Executive Recruiters, Hiring Managers, Executive Assistants, and senior business leaders to ensure efficient interview execution.
• Monitor scheduling conflicts, anticipate challenges, and proactively identify solutions to maintain recruitment timelines.
• Support executive search processes from initial interview stages through final candidate selection.

Skills & Requirements

• 3+ years of recruitment coordination or recruitment administration experience, with a strong focus on Executive Director (ED), Managing Director (MD), VP, and c‑suite level hiring.
• Proven experience providing white-glove, high-touch support to senior executives, executive candidates, and leadership teams.
• Expertise in managing complex interview scheduling across multiple stakeholders, time zones, and business units.
• Demonstrated ability to handle highly confidential and sensitive executive searches with discretion and professionalism.
• Exceptional attention to detail with a track record of delivering error-free coordination and communications.
• Experience supporting recruitment across large, matrixed organizations with multiple business lines (e.g., Technology, Operations, Infrastructure, Corporate Functions).
• Ability to partner effectively with Executive Recruiters, Hiring Managers, Executive Assistants, and senior leadership teams.
• Proven ability to work with high-caliber executive candidates and provide an exceptional candidate experience.
• Advanced proficiency with Outlook and calendar management, including coordinating multiple executive schedules.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Experience working in a financial services, banking, professional services, or large retail environment is highly preferred.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package*
• Flexibility in how and where you work*
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.