Contractor Payroll & Operations Specialist

Voyagu; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Voyagu, a San Francisco-based travel management company with offices in Warsaw, seeks an Operations/Payroll contractor specialist to own the contractor lifecycle end-to-end. You will be the main contact for contractors, ensure accurate payments, and support payroll-related processes across Finance and Compliance.

Ideal candidates have 1+ year in a detail-oriented role, strong Excel/Google Sheets skills, and fluent English.

Qualifications

• 1+ year experience in roles requiring accuracy and data handling.
• Comfort with numbers and structured data day-to-day.
• Strong Excel/Google Sheets formulas and basic data checks.

Responsibilities

• Own the contractor lifecycle end-to-end, from onboarding to offboarding.
• Be the main point of contact for contractors.
• Make sure contractor payments are accurate, well-documented, and on time.
• Support broader payroll-related processes.
• Bring together operations, documentation, and financial tracking in one role.
• Manage contractor payment process from start to finish; gather data, check it, prepare for payout.
• Ensure signed contracts, agreed rates, and actual payments align.
• Double-check payment details before submission to Finance.
• Help prepare monthly contractor payroll files.
• Calculate and verify variable pay (bonuses, incentives, commissions).
• Keep records of compensation changes and payment history.
• Spot differences between expected and actual payments, and help resolve them.
• Work with Finance and external providers to keep payouts accurate and on schedule.
• Maintain organized records of rates, payment terms, and history.
• Support audit-readiness by tracing payments to contracts and approvals.
• Put together regular contractor payroll reports and provide visibility into costs by team/function/location.
• Compare planned vs actual payments and explain differences.
• Keep compensation data organized and up to date.
• Support Finance with forecasting contractor-related costs.
• Build and maintain dashboards/reports in Excel/Google Sheets.

Skills

Attention to detail

Fluent English

Numbers & data handling

Tools

Excel

Google Sheets

Job description

Voyagu, a San Francisco-based travel management company with offices in Warsaw, seeks an Operations/Payroll contractor specialist to own the contractor lifecycle end-to-end. You will be the main contact for contractors, ensure accurate payments, and support payroll-related processes across Finance and Compliance.

Ideal candidates have 1+ year in a detail-oriented role, strong Excel/Google Sheets skills, and fluent English.