Payroll & Financial Operations specialist

Voyagu, Inc.; Województwo mazowieckie; On-site; PLN 50,000 - 70,000; Full time

Job summary

Voyagu, Inc. in Poland is looking for a Payroll Specialist to manage the contractor lifecycle from onboarding to offboarding, ensuring the accuracy of contractor compensation and payments. Responsibilities include preparing payroll reports and supporting finance processes. Candidates should have 1-2 years of experience in payroll, strong Excel skills, and fluency in English. The role offers hybrid work flexibility and requires strong attention to detail in a structured environment.

Qualifications

• 1–2+ years of experience in payroll, compensation, finance operations, or HR operations.
• Experience managing multiple workflows and deadlines simultaneously.
• Strong ability to work with numbers accurately and consistently.

Responsibilities

• Own end-to-end contractor lifecycle from onboarding to offboarding.
• Ensure accuracy and control of contractor compensation and payments.
• Prepare regular contractor payroll reports monthly or ad hoc.

Skills

Experience in payroll or compensation

Hands-on experience with payments

Strong Excel skills

Fluent English

Attention to detail

Job description

Work mode: Hybrid

Reports to: VP Finance

Role Summary

• Own end-to-end contractor lifecycle (onboarding to offboarding)
• Act as single point of contact for contractors
• Ensure accuracy and control of contractor compensation and payments
• Support and control payroll‑related processes
• Combine operations, documentation, and financial control responsibilities

Payroll & Compensation Responsibilities (Core Focus)

• Own contractor payment process end‑to‑end (data → validation → payout readiness)
• Ensure full alignment between signed contracts, agreed rates, and actual payments
• Validate payment inputs before submission to Finance (rates, bonuses, adjustments)
• Support preparation of monthly contractor payroll files
• Calculate and verify variable compensation (bonuses, incentives, commissions)
• Track and document all compensation changes (rate updates, one‑offs, corrections)
• Identify discrepancies between expected vs actual payments and resolve proactively
• Ensure timely and accurate payouts in cooperation with Finance and external providers
• Maintain structured compensation database (rates, payment terms, history)
• Support audit readiness (all payments must be traceable to contracts and approvals)

Reporting & Financial Visibility

• Prepare regular contractor payroll reports (monthly / ad hoc)
• Provide visibility on total contractor cost (by team / function / geography)
• Track planned vs actual payments and explain deviations
• Maintain structured datasets for compensation and payments
• Support Finance in forecasting contractor‑related expenses
• Build and maintain simple dashboards / reports (Excel / Google Sheets)
• Ensure all compensation data is transparent, consistent, and easily reconcilable

Experience Requirements (Must Have)

• 1–2+ years of experience in payroll, compensation, finance operations, or HR operations
• Hands‑on experience working with payments, payroll data, or financial records
• Experience working with contracts, invoices, or structured documentation
• Strong Excel / Google Sheets skills (comfortable with formulas, data validation, basic analysis)
• Proven ability to work with numbers accurately and consistently
• Experience managing multiple workflows and deadlines simultaneously
• Strong attention to detail and ability to identify inconsistencies
• Experience working in structured, process‑driven environments
• Fluent English (written and spoken)

Nice to Have

• Experience with contractor or freelance‑based models
• Experience working with Polish payroll or EU contractor setups
• Experience with variable compensation models (bonuses, commissions)
• Experience working with external payroll providers or incubators
• Basic understanding of accounting or financial reconciliation
• Experience building reports or dashboards