Contract & Invoicing Specialist - Hybrid Warsaw

emagine; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

emagine is seeking a Contract Specialist in Warsaw to support our Contract Group with contracts, invoicing data, and admin tasks. You will coordinate with sales and other internal teams to ensure smooth contracting processes.

The right candidate will have at least 2 years of detail-oriented experience, strong German and English communication, and solid Microsoft Office skills. This is a full-time hybrid role in Warsaw with a collaborative culture.

Qualifications

• At least 2 years of experience with details in written material, documents and databases.
• Strong people services orientation and ability to support others.
• High drive, initiative and persistence and result-oriented.
• Disciplined, well-structured work style.
• Experience with Microsoft Office (Word & Excel).
• Strong attention to detail and overview.
• Professional communication skills in German and English.
• Outgoing, service-minded personality with strong communication skills.
• Flexible and able to prioritize tasks.

Responsibilities

• Create, correct and send contracts to clients and consultants.
• Ensure correct invoicing data in the system.
• PO hunting.
• Contract management.
• Create, adjust and update contract templates according to client framework agreements.
• Assisting the Account Managers and Finance Department in different administrative tasks.
• Synchronization of data in contracting related databases to ensure that our systems are always updated and current, and in turn the contracts and invoices as well.
• Participating in development and overall optimization projects and system improvement to support the continued growth in emagine.
• Adding and verifying invoicing data (PO no., cost center etc.).
• Adjusting fees and rates (e.g. index regulations).
• Calculating discounts and submitting to internal system.
• Support Sales in invoice related matters.
• Preparing standardized procedures and instructions to ensure smooth knowledge transfer within the team.
• Support Contract Director in reporting.

Skills

Detail-oriented

People services mindset

Excellent communication

MS Office proficiency

Tools

Microsoft Office

Job description

emagine is seeking a Contract Specialist in Warsaw to support our Contract Group with contracts, invoicing data, and admin tasks. You will coordinate with sales and other internal teams to ensure smooth contracting processes.

The right candidate will have at least 2 years of detail-oriented experience, strong German and English communication, and solid Microsoft Office skills. This is a full-time hybrid role in Warsaw with a collaborative culture.