Contingent Workforce Coordinator / TA Specialist (M/F)

Students; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Students poszukuje doświadczonego Koordynatora ds. Zasobów Konstytuowanych do wsparcia globalnego programu obejmującego ponad 900 pracowników na wielu rynkach.

Rola to koordynacja procesów zasobów kontraktowych, współpraca z Procurement, HR, zespołami biznesowymi i dostawcami, zapewnienie efektywnej i zgodnej realizacji. Do obowiązków należy prowadzenie intake, zarządzanie zgłoszeniami kontyngentów, onboarding, extension i offboarding, monitorowanie dostawców i statusu rekrutacji, a także

Qualifications

• Minimum 3 lata doświadczenia w contingent workforce, MSP, RPO lub koordynacji HR.
• Dobra znajomość cyklu życia contingent workforce: intake, onboarding, extensions i offboarding.
• Silne umiejętności analityczne, raportowanie i dbałość o jakość danych.
• Doświadczenie w mapowaniu procesów i tworzeniu dokumentacji operacyjnej.
• Znajomość angielskiego na bardzo dobrym poziomie.
• Umiejętność doradzania managerom i koordynowania wielu dostawców i zespołów w różnych krajach.

Responsibilities

• Prowadzenie spotkań intake z menedżerami, aby zrozumieć zapotrzebowanie na siłę roboczą.
• Koordynacja nowych zgłoszeń contingent worker, zaangażowanie dostawców, onboarding i offboarding.
• Prowadzenie menedżerów przez odpowiednie procesy i łączenie ich ze wszystkimi interesariuszami.
• Współpraca z dostawcami, płatników i partnerami regionalnymi w Europie i wybranych rynkach globalnych.
• Monitorowanie wydajności dostawców, postępu rekrutacji i ryzyka harmonogramów.
• Utrzymanie dokładnych danych kadrowych i przygotowywanie raportów statusowych.

Skills

Analytical skills

Stakeholder management

Communication skills

English proficiency

Tools

Workday

Fieldglass

Magnit

Beeline

Job description

Pracodawca: PERSONNEL RECRUITMENTOpis stanowiska:

For one of our international clients, we are looking for an experienced Contingent Workforce Coordinator to support a global programme covering over 900 workers across multiple markets.

This international role involves coordinating contingent workforce processes, working with stakeholders across Procurement, HR, business teams and suppliers, and ensuring efficient and compliant execution. You will also contribute to process improvements, data quality and manager support, acting as a central coordination point rather than performing operational onboarding tasks.

Zadania:

• Conduct intake meetings with hiring managers to understand workforce requirements, timelines, budgets and business priorities.
• Coordinate new contingent worker requests, supplier engagement, onboarding, extensions and offboarding.
• Guide managers through the appropriate processes and connect them with the relevant teams and stakeholders.
• Work with staffing suppliers, payroll providers and regional partners across Europe and selected global markets.
• Monitor supplier performance, recruitment progress, onboarding readiness and recurring service issues.
• Track contract end dates, extension needs, outstanding actions and process dependencies.
• Maintain accurate workforce data and prepare regular status updates highlighting risks, delays and required decisions.
• Analyse workforce needs, supplier capabilities, talent availability and local market conditions.
• Create and improve process maps, manager guides, FAQs, training materials and other process documentation.
• Collaborate with Procurement, HR, Legal, Finance, Contingent Workforce Operations and regional teams.

Wymagania:

• At least 3 years of experience in contingent workforce, MSP, RPO, recruitment or HR coordination, vendor management or a procurement-led hiring environment.
• Good understanding of the contingent workforce lifecycle, including intake, supplier engagement, onboarding, extensions and offboarding.
• Strong process-oriented and analytical skills, including experience with reporting, data quality and Excel.
• Experience in process mapping, developing documentation or improving operational workflows.
• Excellent communication, stakeholder management and customer service skills.
• Ability to advise hiring managers and coordinate multiple suppliers, teams and countries.
• Strong problem-solving skills, initiative and confidence working in an evolving and sometimes ambiguous environment.
• Very good command of English.
• Availability to work during European business hours, with occasional flexibility for other time zones.

Additional advantages:

• Experience working within an MSP programme or for an MSP/RPO provider.
• Exposure to Workday, Magnit, Beeline, Fieldglass or another HRIS/VMS platform.
• Experience supporting multi-country contingent workforce programmes.
• Knowledge of Czech, Romanian or Spanish.

Oferujemy:

• A high-impact role within an international contingent workforce programme.
• Global exposure and cooperation with stakeholders across Europe, APAC and LatAm.
• The opportunity to influence and improve processes that are still being developed.
• Real ownership of process documentation, manager guidance and operational standards.
• Close cooperation with Procurement leadership and an established global contingent workforce team.
• Broad cross-functional exposure to HR, Legal, Finance, suppliers and regional business teams.
• The opportunity to strengthen your expertise in contingent workforce management, MSP models, workforce operations and vendor coordination.
• A dynamic project environment in which your initiative, communication skills and ideas will have a visible impact.
• A remote or hybrid working model, depending on local business requirements.
• A temporary assignment for up to 12 months.