Global Board Support Specialist

INSTANT IMPACT; Poland; Remote; PLN 120,000 - 180,000; Full time

Job summary

INSTANT IMPACT represents a leading global Financial Services firm in the recruitment of a Board Support Administrator for Poland. The role supports the Internal Company Secretary function to ensure governance activities for Board, Committee and Senior Management run smoothly.

Responsibilities include coordinating meetings across jurisdictions, managing calendars and deadlines, preparing board packs, and maintaining governance records.

Qualifications

• 2–5 years’ experience in an executive assistant, board support or governance support function within financial/services.
• Proven experience supporting senior stakeholders, executives, boards or committees.
• Excellent organisational skills and the ability to manage multiple priorities simultaneously.
• Strong attention to detail and accurate record keeping.
• Experience coordinating complex diaries, meetings and schedules.
• Business-level proficiency in written and spoken English; ability to communicate at all levels.

Responsibilities

• Support the Internal Company Secretary function across the global business; ensure governance activities run smoothly.
• Coordinate Board, Committee and Senior Management meetings across jurisdictions.
• Manage governance calendars, schedules and deadlines; prepare agendas and board packs.
• Coordinate meeting logistics, including virtual and international schedules.
• Maintain governance records, repositories and tracking logs.
• Support execution of resolutions and governance approvals; maintain corporate records.
• Assist with director onboarding, governance events and corporate administration tasks.

Skills

Executive support

Board support

Governance coordination

Diary management

Multitasking

English communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

INSTANT IMPACT represents a leading global Financial Services firm in the recruitment of a Board Support Administrator for Poland. The role supports the Internal Company Secretary function to ensure governance activities for Board, Committee and Senior Management run smoothly.

Responsibilities include coordinating meetings across jurisdictions, managing calendars and deadlines, preparing board packs, and maintaining governance records.