Bid Manager

Saudi Azm; Polska; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

Saudi Azm is seeking an experienced Bid Manager to lead end-to-end bid activities, ensuring timely, compliant proposals across opportunities and tenders.

You will coordinate with Business Development, Sales, Technical, Finance, Legal, and other teams to gather inputs and deliver polished submissions. A Bachelor’s degree and 5+ years in bid or proposal roles are required, with English and Arabic proficiency and strong MS Office skills.

Qualifications

• 5+ years of experience in bid management, tender management, proposal management, or a similar role.
• Bachelor’s degree in Business Administration, Engineering, Information Technology, Marketing, or a related field.
• Experience with government entities, semi-government organizations, or large enterprises is an advantage.
• Strong understanding of RFP, RFQ, RFI, ITT, and tender processes.
• Experience in technology, IT services, digital transformation, consulting, or professional services is preferred.

Responsibilities

• Manage the end-to-end bid management process, from opportunity identification and qualification through final submission.
• Review RFPs, RFQs, ITTs, and tender documents to identify requirements, evaluation criteria, risks, and submission deadlines.
• Develop bid plans, timelines, responsibilities, and submission schedules.
• Coordinate with Business Development, Sales, Presales, Technical, Project Management, Finance, Legal, HR, and other stakeholders to collect required inputs.
• Lead proposal development and ensure all technical, commercial, administrative, and contractual requirements are addressed.
• Prepare and maintain bid response templates, compliance matrices, submission checklists, and supporting documentation.
• Ensure proposals are aligned with client requirements and Saudi regulatory and tendering requirements.
• Coordinate the preparation of technical and commercial proposals, presentations, and other bid deliverables.
• Review proposals for accuracy, consistency, quality, and compliance before submission.
• Manage clarification requests and coordinate responses with relevant internal stakeholders.
• Identify potential risks, gaps, and dependencies within bids and elevate issues when required.
• Support pricing and commercial proposal preparation in coordination with Finance and relevant business stakeholders.
• Maintain a centralized pipeline and database of ongoing, submitted, won, and lost bids.
• Conduct post-bid reviews to identify lessons learned and opportunities for continuous improvement.
• Monitor tender portals and relevant procurement platforms for new opportunities.
• Ensure all bids are submitted accurately and on time, with complete supporting documentation.
• Maintain strong relationships with internal stakeholders and contribute to improving the organization's bid management processes.

Skills

Bid management

Project management

Stakeholder management

Attention to detail

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

• Manage the end-to-end bid management process, from opportunity identification and qualification through final submission.

• Review RFPs, RFQs, ITTs, and tender documents to identify requirements, evaluation criteria, risks, and submission deadlines.

• Develop bid plans, timelines, responsibilities, and submission schedules.

• Coordinate with Business Development, Sales, Presales, Technical, Project Management, Finance, Legal, HR, and other stakeholders to collect required inputs.

• Lead proposal development and ensure all technical, commercial, administrative, and contractual requirements are addressed.

• Prepare and maintain bid response templates, compliance matrices, submission checklists, and supporting documentation.

• Ensure proposals are aligned with client requirements and Saudi regulatory and tendering requirements.

• Coordinate the preparation of technical and commercial proposals, presentations, and other bid deliverables.

• Review proposals for accuracy, consistency, quality, and compliance before submission.

• Manage clarification requests and coordinate responses with relevant internal stakeholders.

• Identify potential risks, gaps, and dependencies within bids and elevate issues when required.

• Support pricing and commercial proposal preparation in coordination with Finance and relevant business stakeholders.

• Maintain a centralized pipeline and database of ongoing, submitted, won, and lost bids.

• Conduct post-bid reviews to identify lessons learned and opportunities for continuous improvement.

• Monitor tender portals and relevant procurement platforms for new opportunities.

• Ensure all bids are submitted accurately and on time, with complete supporting documentation.

• Maintain strong relationships with internal stakeholders and contribute to improving the organization's bid management processes.

• Bachelor’s degree in Business Administration, Engineering, Information Technology, Marketing, or a related field.

• 5+ years of experience in bid management, tender management, proposal management, or a similar role.

• Experience working with government entities, semi-government organizations, or large enterprises is an advantage.

• Strong understanding of RFP, RFQ, RFI, ITT, and tender processes.

• Experience in technology, IT services, digital transformation, consulting, or professional services is preferred.

• Strong project management and stakeholder management skills.

• Excellent written and verbal communication skills in English and Arabic.

• Strong attention to detail and ability to manage multiple bids and tight deadlines simultaneously.

• Strong analytical, organizational, and problem-solving skills.

• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.