Bid/RFQ Specialist

Ensera; Jelcz-Laskowice; On-site; PLN 120,000 - 180,000; Full time

Job summary

Ensera is seeking an experienced Bid Manager to oversee end-to-end bid and RFQ processes, translating client requirements into compelling proposals and coordinating input from sales, engineering, procurement, and QA. You will manage multiple bids, prepare cost estimates and pricing models, maintain central bid documentation, and contribute to post-bid reviews to drive continuous improvement.

Excellent English, MS Office proficiency, and strong organisational skills are essential for delivering

Qualifications

• Proven experience (min.5 years) in bid management, RFQ coordination, or related roles.
• Strong understanding of contract manufacturing processes, technical specifications, and regulatory considerations in relevant sectors.
• Excellent written and verbal communication skills, with ability to articulate complex ideas to diverse stakeholders.
• Advance English in speaking and writing.
• Proficiency in MS Office suite and data analysis.

Responsibilities

• Review incoming bid invitations and RFQs to understand client requirements, specifications, and deliverables.
• Collaborate with sales, engineering, procurement, quality assurance, and other internal teams to gather necessary information and develop comprehensive bid responses.
• Conduct thorough analysis of bid documents, including terms and conditions, technical requirements, and commercial considerations.
• Prepare accurate cost estimates, pricing models, and proposals aligned with client expectations and company objectives.
• Manage multiple bids and RFQs simultaneously, prioritising tasks to meet deadlines and ensure timely submission.
• Maintain a centralised database of bid-related documents, pricing information, and historical data for reference and analysis.
• Participate in post-bid debriefings and analysis to identify lessons learned, areas for improvement, and strategies for enhancing future bids.
• Collaborate with the sales team to develop winning strategies, presentations, and value propositions for key opportunities.

Skills

Bid management

RFQ coordination

Analytical skills

Cost analysis

MS Office

English proficiency

Tools

MS Office Suite

Job description

This position is responsible for managing end‑to‑end bid and RFQ processes by analysing client requirements, coordinating cross‑functional input, developing competitive proposals, and ensuring timely, high‑quality submissions that support strategic sales objectives.

Your responsibilities

• Review incoming bid invitations and RFQs to understand client requirements, specifications, and deliverables.
• Collaborate with sales, engineering, procurement, quality assurance, and other internal teams to gather necessary information and develop comprehensive bid responses.
• Conduct thorough analysis of bid documents, including terms and conditions, technical requirements, and commercial considerations.
• Prepare accurate cost estimates, pricing models, and proposals aligned with client expectations and company objectives.
• Manage multiple bids and RFQs simultaneously, prioritising tasks to meet deadlines and ensure timely submission.
• Maintain a centralised database of bid-related documents, pricing information, and historical data for reference and analysis.
• Participate in post-bid debriefings and analysis to identify lessons learned, areas for improvement, and strategies for enhancing future bids.
• Collaborate with the sales team to develop winning strategies, presentations, and value propositions for key opportunities.

Our requirements

• Proven experience (min.5 years) in bid management, RFQ coordination, or related roles within the manufacturing, medical device, or healthcare industry.
• Strong understanding of contract manufacturing processes, technical specifications, and regulatory requirements within the orthopaedic, pharmaceutical, or medical device sectors.
• Excellent analytical skills with the ability to interpret complex bid documents, perform cost analysis, and develop competitive pricing strategies.
• Exceptional written and verbal communication skills, with the ability to articulate complex ideas and proposals effectively to diverse stakeholders.
• Advance English in speaking and writing
• Proficiency in MS Office suite
• Detail-oriented with strong organisational skills and the ability to manage multiple projects simultaneously in a fast-paced environment.
• Self-motivated team player with a proactive approach to problem-solving and a commitment to delivering high-quality results.
• Ability to work independently with minimal supervision, as well as collaboratively within cross-functional teams.
• Flexibility to adapt to changing priorities, deadlines, and client requirements.