Administrator - Talent Attraction Operations

McKinsey & Company; Poznań; On-site; PLN 40,000 - 58,000; Full time

Job summary

McKinsey & Company in Poznań is seeking a Talent Attraction Operations professional to support initial screening, candidate communication, and scheduling interviews. You will help organize events and maintain candidate data across our systems.

The role emphasizes English communication, collaboration with European teams, and adherence to privacy and policy standards. This is a 6-month fixed-term position with potential extension based on performance.

Qualifications

• Bachelor’s degree or related field.
• 1+ years in recruiting or HR preferred.
• Proficiency in Microsoft Office.
• Experience with recruiting tools is highly desirable.
• Strong organizational and multitasking abilities.
• Ability to build relationships and work with teams to meet deadlines.
• Excellent English communication, both written and verbal.

Responsibilities

• Screen applications and manage candidate communication efficiently.
• Coordinate scheduling of interviews and assessments.
• Assist in organizing events and creating reports for hiring management.
• Maintain accurate candidate information in the ATS and other tools.
• Support Talent Attraction teams across Europe and EEMA.

Skills

Bachelor's degree

Recruiting

English communication

Organizational skills

Time management

Relationship building

Attention to detail

Initiative

Discretion

Adaptability

Team collaboration

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Recruiting tools/software

Job description

Who You'll Work With

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact

You will be responsible for initial screening of applications, managing communication with multiple candidates, gathering availability from candidates and assessors, scheduling interviews and post-interview decision meetings, supporting the organization of events and creating reports.

You’ll also maintain accurate and up-to-date applicant information in our candidate tracking system and use various recruiting tools.

Your work will help achieve hiring targets and strengthen our employer brand through maintaining internal and external hiring policies, providing an outstanding candidate experience and cultivating strong relationships between Talent Attraction and other teams.

You will be based in Poznań as part of our Talent Attraction Operations Team. This team is responsible for administrative and organizational part of recruiting processes, working closely with internal Talent Attraction teams located across Europe and EEMA.

This is a 6-month fixed-term position with potential for extension based on role availability and your success during the contract.

Your Qualifications and Skills

• Minimum of a bachelor’s degree, preferably in language studies, psychology, administration, or a related field (open to other disciplines as well)
• 1+ years of relevant work experience, ideally in recruiting or human resources
• Proficiency in Microsoft Office
• Experience with recruiting tools and software is highly desirable
• Strong organizational skills, including the ability to independently initiate tasks, manage them through to completion, and handle multiple workstreams effectively
• Proven ability to build strong relationships and collaborate effectively as part of a team, including a willingness to step beyond your own responsibilities to support colleagues with urgent deadlines
• Exceptional prioritization and time management skills, enabling you to thrive in a complex, largely autonomous work environment
• Adaptability and resilience, with the ability to navigate ambiguity, manage last-minute changes, and remain calm under pressure
• Meticulous attention to detail and the ability to handle confidential information with discretion
• Demonstrated initiative, sound judgment, and maturity in decision-making and problem-solving
• Ability to work in-person 2 times per week.
• Excellent communication skills in English, both verbal and written, with the ability to adapt your style to suit diverse audiences