Administrative Coordinator — Operations & Sales

Ostsped Logistics Ltd.; Kalisz; Hybrid; PLN 33,000 - 61,000; Full time

Job summary

Ostsped Logistics Ltd. is seeking an organized administrator to join our team in Poland. You will verify suppliers and contractors, handle documentation and records, and support daily tasks with accuracy and efficiency.

You will maintain communications with customers, verify settlements, oversee document import/export in our system, organize meetings, and collaborate with the operations and sales departments. You will also manage incoming and outgoing mail and archive records.

Qualifications

• Accuracy in daily tasks
• Ability to work under time pressure
• Good communication skills and teamwork
• Proficiency with computers, including MS Office
• Knowledge of English
• Experience in a similar position
• Willingness to learn
• Good time management

Responsibilities

• Verification of suppliers and contractors
• Handling documentation and records
• Contact with the customer and verification of statements/settlements
• Overseeing the system and importing documentation
• Organizing meetings
• Cooperation with the operations and sales departments
• Registering incoming and outgoing mail
• Archiving documentation

Skills

Communication skills

Teamwork

Attention to detail

Time management

Willingness to learn

Customer service orientation

Tools

MS Office

Job description

Ostsped Logistics Ltd. is seeking an organized administrator to join our team in Poland. You will verify suppliers and contractors, handle documentation and records, and support daily tasks with accuracy and efficiency.

You will maintain communications with customers, verify settlements, oversee document import/export in our system, organize meetings, and collaborate with the operations and sales departments. You will also manage incoming and outgoing mail and archive records.