Administrative Assistant, HR Staff Services (Remote) for NATO with security clearance

WLG; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

WLG is seeking an administrative specialist to support the HR staff services across four main locations in a fully remote role. You will handle the employee lifecycle processes, maintain records, and respond to requests with speed and accuracy.

The role suits someone who thrives in a busy HR help desk, communicates clearly, and takes initiative to improve office procedures and use of resources.

Qualifications

• At least two years of administrative work in a large organisation.
• Experience with Microsoft Office apps (Excel, Outlook, PowerPoint, Word) and with SharePoint in particular.
• Experience with HR systems such as Oracle EBS, Taleo or a comparable applicant tracking system, and with HR ticketing.
• Experience drafting and publishing information for customers on HR services.
• Excellent interpersonal, communication and organisational skills.
• Experience of an HR help desk with a high volume workload, a flexible attitude and the habit of taking the initiative.

Responsibilities

• Support the HR staff services team across the administrative processes of the employee lifecycle, at all four main locations.
• Handle a high volume of requests in a help desk setting, keeping the record accurate as you go.
• Draft and publish information to customers about the HR services available.
• Offer constructive suggestions on office procedures, and contribute to making better use of the resources available.

Skills

2+ years admin

HR experience

MS Office

SharePoint

Oracle EBS

Taleo

HR ticketing

Customer communications

Interpersonal skills

Proactive attitude

Tools

Excel

Outlook

PowerPoint

Word

SharePoint

Oracle EBS

Taleo

Job description

This is administrative support to a human resources team whose people sit across four main locations, and the post is fully remote. The work is the employee lifecycle in practice: the processes, the records, the requests that arrive faster than they can be answered, and the systems underneath.

It suits someone who is genuinely quick with administrative work in a large organisation, is comfortable in a help desk with real volume, and is service-minded without needing to be told twice.

What You Would Be Doing

• Support the HR staff services team across the administrative processes of the employee lifecycle, at all four main locations.
• Handle a high volume of requests in a help desk setting, keeping the record accurate as you go.
• Draft and publish information to customers about the HR services available.
• Offer constructive suggestions on office procedures, and contribute to making better use of the resources available.

What you would bring

• At least two years of administrative work in a large organisation, preferably in human resources or a closely related environment.
• Sound experience with the Microsoft Office applications — Excel, Outlook, PowerPoint, Word — and with SharePoint in particular.
• Experience with HR systems such as Oracle EBS, Taleo or a comparable applicant tracking system, and with HR ticketing.
• Experience drafting and publishing information for customers on HR services.
• Excellent interpersonal, communication and organisational skills.
• Experience of an HR help desk with a high volume workload, a flexible attitude and the habit of taking the initiative.

The work is fully remote.