Accounts Payable Payroll Manager

Coforge; Kraków; On-site; PLN 140,000 - 210,000; Full time

Job summary

Coforge Krakow is seeking an experienced AP Manager to lead the Client/JTBE AP Department, ensuring financial accuracy and timely supplier payments. The role focuses on process improvements and automation within creditor control, with an emphasis on compliance and audit readiness.

You will manage budgeting, reporting, and staff development, oversee monthly closes, and coordinate with external partners while maintaining overall financial discipline in a high workload environment.

Qualifications

• 8–10 years of experience in AP management.
• Ensuring all department activity meets accounting regulations.
• Experience with monthly/quarterly/yearly close activities and corporate reports.

Responsibilities

• Department Budget planning and control: plan staff and budget, monitor actual vs budget.
• Financial accuracy and Reporting: ensure accurate data and timely supplier payments; audits.

Skills

Fluent English

Education

Degree in Accounting or Finance

Tools

Microsoft Dynamics AX

MS Excel

Job description

Location : Krakow Poland (3 days per week onsite)

Type : UoP Contract (Permanent)

Job Purpose

The Client/JTBE AP Manager has the overall responsibility of the Client/JTBE AP Department and all activities performed by the department. The Client/JTBE AP Manager is responsible for financial accuracy of the financial data in operating system provided by Client/JTBE AP Department. The main purpose of the position is to play a key role in driving process improvements and automation within the creditor control function to achieve greater efficiency and effectiveness and to ensure accurate and timely payment is made to suppliers. This needs to be done with strong commitment to the company and its policies.

Key activities and Complexity

Key Activities

Department Budget planning and control

• Optimal staff numbers planning based on business volume, seasonality, improvement of efficiency. Staff budget preparation and budget approval discussions.
• Staff budget monitoring and control (actual vs budget) throughout the year in terms of staff numbers and staff cost
• Department travel, training and event budget management

Financial accuracy and Reporting

• Must have 8-10 years exp
• Overall responsibility of all activities performed by Client/JTBE AP Department
• Ensuring all department activity meets accounting regulations
• Ensuring documentation reflects current process at all times
• Ensure accurate and timely payment is made to suppliers
• Ensuring financial accuracy of the financial data in managerial system
• Ensuring financial discipline and revenue control management
• Responsible for monthly/quarterly/yearly close activities and corporate reports in accordance with assigned schedules
• Internal audit and year-end audit activities

Business process and control

• Organization of the working process in the most efficient way
• Overall responsibility for procedures, policies, strategies and deadlines being timely updated, introduced to team members and followed by them
• Responsible for the implementation process of the new programs /software/ data bases
• Driving efficiency and optimization - constant evaluation and searching for improvement solutions (technical, procedural, etc.).
• Conducting weekly meetings with department middle management team
• Having regular overview of team progress and main issues
• Addressing and resolving issues escalated from teams and external partners (other units, Destination Offices, IT Support, suppliers)
• Review performance and provide regular updates & feedback on team problematic areas

Staff management

• Maintaining healthy working environment
• Overall responsibility for staff trainings, including regular training sessions for the department, coaching and motivation
• Implementation of the department staff development plan
• Ensuring optimal and fair task distribution and follow-up
• Maintaining proper human resources based on the needs of the head office
• Workload control and volume distribution (together with Assistant managers)
• Ensuring regular staff performance evaluation
• Making sure that all the procedures and company policies are followed by staff

Other

• Department representation externally and internally
• Establishing strong connection between the department and other units of the company
• Keeping information confidential
• Participate in projects and Ad hoc assignments

Complexity

• Constantly keeping up with the volume, including up-to-date accounting and not delaying payments, and at the same time continuously keeping staff engaged and motivated considering high workload and pressure faced by office managers, suppliers and management
• It is also a big challenge to prioritize own responsibilities and tasks correctly, as well as the team’s, the resources, the suppliers, destination managers’ and senior managers’ when requests arriving simultaneously.
• Constantly staying ahead of the game, meaning do not get bogged down in the minutiae of a task or equally, but constantly look toward a ‘big picture’ approach.

Knowledge

• Degree in Accounting or Finance
• Deep understanding of related finance topics
• Knowledge of Microsoft Dynamics AX is preferable
• Advanced user of MS Excel
• Fluent English, knowledge of any other European languages is preferable