Travel Coordinator

Actemium Avanceon; Lahore; On-site; PKR 600,000 - 900,000; Full time

Benefits offered by this job

Competitive salary

Health Insurance

Travel for commute

Dynamic company environment

Skilled team

Job summary

Actemium Avanceon is seeking a Travel Coordinator to manage travel arrangements for employees and guests, including coordination of flights, hotels, and other logistics. You will also handle invoices, attendance records, and the generation of visa invitation letters for employees and customers.

The role emphasizes maintaining clear communication with stakeholders, developing travel policies, and ensuring compliant, efficient travel operations within a dynamic and growing company.

Qualifications

• Bachelor's degree required in Business Administration, Tourism, or related field.
• Minimum 2 years of experience as Travel Coordinator or similar role.
• Strong understanding of travel logistics and visa procedures.
• Excellent organizational, time management, and communication skills.
• Proficiency with travel booking platforms and administrative software.

Responsibilities

• Coordinate and book flights, hotels and other travel arrangements for employees and guests, negotiating cost-effective deals.
• Process invoices promptly and accurately, ensuring timely payments and records.
• Develop and maintain portal page for visa invitation letter generation for employees and customers.
• Maintain clear communication with internal/external stakeholders regarding travel arrangements, policies, and procedures.

Skills

Travel logistics

Administrative tasks

Communication skills

Budget management

Documentation

Education

Bachelor's degree in Business Administration, Tourism, or related field

Tools

Travel booking platforms

Administrative software

Document management systems

Job description

Job Description:

Do you thrive on meticulous planning, enjoy streamlining processes, and appreciate the satisfaction of ensuring seamless travel experiences? Then this Travel Coordinator role might be your perfect fit!

Job Overview:

As our Travel Coordinator, youll play a pivotal role in our organizations smooth operation. Youll be responsible for seamlessly managing travel arrangements, administrative tasks, and providing support in crucial areas like attendance management, invoice processing, and visa invitation letter generation. Your dedication will ensure efficient travel logistics, effective administration, and positive interactions with all stakeholders.

Tasks/Functions/Responsibilities:

• Travel Logistics Mastermind:
  • Coordinate and book flights, hotels, and other travel arrangements for employees and guests, negotiating cost-effective deals.
  • Develop and maintain travel policies, ensuring compliance and adherence.
  • Manage travel budgets and track expenses.
  • Liaise with airlines, hotels, and travel agencies to resolve issues and optimize experiences.
• Administrative Ace:
  • Process invoices promptly and accurately, ensuring timely payments and accurate financial records.
  • Develop and maintain a user-friendly portal page for visa invitation letter generation for employees and customers.
  • Assist with attendance management, ensuring accurate records and reporting.
• Communication Champion:
  • Maintain clear communication with internal and external stakeholders regarding travel arrangements, policies, and procedures.
  • Liaise with visa authorities to facilitate visa applications and processing.
  • Provide excellent customer service, addressing inquiries and resolving concerns efficiently.

Qualifications/Requirements:

• Bachelors degree in Business Administration, Tourism, or a related field.
• Minimum 2 years of experience as a Travel Coordinator or similar role.
• Strong understanding of travel logistics and visa procedures.
• Excellent organizational, time management, and communication skills.
• Proficiency in travel booking platforms, administrative software, and document management systems.
• Detail-oriented and highly organized approach to work.

Benefits:

• Competitive salary and benefits package
• Health/Life Insurance
• Travel for easy commute
• Opportunity to work in a dynamic and growing company.
• Be part of a highly skilled and motivational team.