Associate – Travel & Office Management

SHIBLI Electronics Pvt Ltd; Islamabad; On-site; PKR 1,004,400 - 1,450,800; Full time

Job summary

SHIBLI Electronics Pvt Ltd in Pakistan is seeking an Office Administrator to support the Office Manager with travel coordination, office maintenance, and general administrative tasks. You will handle travel bookings, vendor liaison, and day-to-day operations to keep a clean, well-equipped workplace.

The role requires 2–3+ years of admin experience, strong communication, and proficiency in MS Office. You will supervise facilities, manage inventories, arrange transport, and ensure smooth front

Qualifications

• Bachelor degree in relevant field.
• 2-3+ years of experience in administration or office management.
• Excellent communication skills.
• Proficiency in MS Office applications and basic computer hardware.

Responsibilities

• Coordinate travel planning and bookings; visa processing.
• Supervise daily office operations for cleanliness, safety and functionality.
• Manage procurement and inventory of office supplies.
• Oversee conference room scheduling and tech readiness.
• Organize guest visits and front-office coordination.
• Maintain asset records and vendor management.
• Plan and supervise office driver duties and transport logistics.
• Negotiate contracts with service providers and track invoices.

Skills

Excellent communication skills

MS Office proficiency

Computer hardware basics

Education

Bachelor's Degree in relevant field

Tools

MS Office

Computer hardware

Job description

To provide support to Office Manager in seamless coordination of business travel and efficient day-to-day office management, ensuring a clean, well-equipped, and professional work environment. The role involves travel booking, office facility supervision, and support services across multiple administrative functions.

Travel Management

• Plan, book, and manage domestic and international travel: flights, accommodation, ground transport, and visa processing.
• Coordinate with airlines, consulates, and travel agents for timely and cost-effective bookings.
• Maintain accurate travel records and ensure adherence to internal travel policy.
• Address last-minute travel changes, emergencies, or cancellations.

Office Administration

• Supervise daily office operations to ensure cleanliness, safety, and functionality.
• Monitor housekeeping performance and schedules for a clean working environment.
• Manage procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials.
• Oversee printing, scanning, copying, and related office support services
• Manage conference room scheduling, cleanliness, and technical readiness (e.g., projectors, screens).
• Organize and support guest visits, including room setups, refreshments, and welcome arrangements.
• Ensure professional front-office presentation and smooth coordination for internal/external meetings.
• Maintain asset records, monitor vendor services, and handle office maintenance issues promptly.

Transport & Driver Duty Management

• Plan and supervise daily office driver duties, including scheduling for pickups, deliveries, and official errands.
• Maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules.
• Ensure vehicle documentation (insurance, registration) is updated and compliant.
• Arrange secure and timely staff/guest transportation in line with safety protocols.

Vendor & Cost Management

• Liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance.
• Evaluate service levels and negotiate contracts to ensure value for money.
• Process and track administrative invoices and ensure timely payments.
• Identify areas of cost reduction and service improvement across all admin functions.

Education & Qualifications

• Minimum Bachelor Degree in relevant field.
• Minimum 2-3+ years of experience in administration, office management function.
• Excellent communication skills.
• Ability to use MS office applications and essential computer hardware.